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Cascadia Community College
Policy and Procedures
Article 1
Institutional Integrity & Mission & Goals
- Accreditation Standard #1: Institutional Mission and Goals, Planning and Effectiveness
- Accreditation Standard #9: Institutional Integrity
- Section 1 - Vision, Mission, Goals and Strategic Directions (also Article 9, Section 1)
- 1994-1998 - Mission
- 1998-1999 - Readopted Mission
- 1999-2000 - First Vision, Mission and Values
- 2000-2001 - Readopted Vision, Mission and Values
- 2001-2003 - Vision, Mission & Values
- Section 2 - Planning and Effectiveness (see Article 9, Section 5, and AP9: 5.10.01 - Strategic Planning Process)
- Section 3 - Communications/Public Information
- AP1: 3.10.01 Official College Documents - The College Seal, Logo, Emblem and Letterhead
- AP1: 3.10.02 Request for Public Information
- AP1: 3.10.03 News and Publicity
- AP1: 3.10.04 Coordination of Publications
- AP1: 3.10.05 Student Publications
- AP1: 3.10.06 Miscellaneous Publications
- AP1: 3.10.07 Quality Assurance Review Procedure
- AP1: 3.10.08 Advertising
- AP1: 3.10.09 Legislative Information
- AP1: 3.10.10 Equal Opportunity, Anti-Discrimination Statement
- AP1: 3.10.11 Requests for Additions to the Internet/Intranet
- AP1: 3.10.12 Schedule of Classes/Catalog Proofreading
- AP1: 3.10.13 Inclement Weather
- AP1: 3.10.14 Language for Diplomas and Certificates
- AP1: 3.10.15 Publications Style Guide
- AP1: 3.10.16 Communications Copyright
- Section 4 - Information and Learning Systems and Technology
- BP1: 4.10 Information Technology: Values Pursuant to Acceptable Use
- AP1: 4.10.01 Information Technology: Acceptable Use Policy Administration
- AP1: 4.10.02 Information Technology: Computer Anti Virus Protection
- AP1: 4.10.03 Information Technology: Center for Information Services (CIS) Account Creation, Modification, or Deactivation
- AP1: 4.10.04 Information Technology: Computer Hardware and Software Purchases
- AP1: 4.10.05 Information Technology: Disposition of Unusable Information Technology Assets
- AP1: 4.10.06 Information Technology Change Management and Notification
- AP1: 4.10.07 Information Technology Help Desk
- AP1: 4.10.08 Information Technology Moves/Adds/Changes
- AP1: 4.10.09 Information Technology Network Account Deactivation
- AP1: 4.10.10 Information Technology Network Account Generation
- AP1: 4.10.11 Information Technology: Website Privacy Notice
- AP1: 4.10.12 Information Technology: Publishing Content on Cascadia Community College's Internet/Intranet
- AP1: 4.10.13 Information Technology: Internet/Intranet Quality and Content Control
- AP1: 4.10.14 Information Technology: File, Image and Graphic Standards
- AP1: 4.10.15 Information Technology: Timelines for Publishing Internet/Intranet Content
Article 2
Learning and Integrating
- Accreditation Standard #2: Educational Program and Its Effectiveness
- Section 1 - Academic Policies
- AP2: 1.10.01 Academic Standards
- AP2: 1.10.02 Good Standing
- AP2: 1.10.03 Probation
- AP2: 1.10.04 Low Scholarship Dismissal
- AP2: 1.10.05 Readmission
- AP2: 1.10.06 President's List
- AP2: 1.10.07 Vice President's List
- AP2: 1.10.08 Honors List
- AP2: 1.10.09 Fresh Start
- AP2: 1.10.10 Grading System
- AP2: 1.10.11 Grade Designations
- AP2: 1.10.12 Repeating a Course
- AP2: 1.10.13 Grade Point Average
- AP2: 1.10.14 Grade Changes
- AP2: 1.10.15 Credit Information
- AP2: 1.10.16 Earning Credits
- AP2: 1.10.17 Examinations
- AP2: 1.10.18 Attendance
- AP2: 1.10.19 Academic Honesty
- AP2: 1.10.20 Academic Holds
- AP2: 1.10.21 Graduation Requirements
- AP2: 1.10.22 Graduation Application Deadlines
- AP2: 1.10.23 Transfer Credits
- AP2: 1.10.24 Student Grade Appeal Process
- Section 2 - Curriculum Design
- AP2: 2.10.01 Degree Programs
- AP2: 2.10.02 Associate In Integrated Studies (AIS)
- AP2: 2.10.03 Associate In Applied Science - Business and Information Technology
- AP2: 2.10.04 Certificate Programs
- AP2: 2.10.05 Associate in Science (AS)
- Section 3 - Community Education/Lifelong Learning
(See also Article 6 - AP6: 3.50.11 and AP6: 3.31.05)
- AP2: 3.10.01 Community Education/Lifelong Learning
- Section 4 - Distance Education
- Section 5 - Student Government
- Appendix A - Associated Student Government Constitution
- Appendix B - Board Approved Resolution
(Also included in Article 3 - Students)
Article 3
Student Success
- Accreditation Standard #3: Students
- Section 1 - Student Rights and Responsibilities (also Article 3, Section 6)
- BP3: 1.10 Values Pursuant to Student Rights and Responsibilities
- BP3: 1.11 Freedom of Inquiry and Expression
- BP3: 1.12 Student Records, Family Education Rights and Privacy
- Section 2 - Code of Student Conduct and Disciplinary Procedures
- BP3: 2.20 Purpose of the Disciplinary System
- AP3: 2.20.01 Instructional Grievances
- BP3: 2.21 Jurisdiction and Authority for Student Discipline
- BP3: 2.22 Code of Conduct
- BP3: 2.23 Student Participation
- BP3: 2.24 Demand for Identification
- BP3: 2.25 Free Movement on Campus
- BP3: 2.26 Violations of Law and College Regulations
- BP3: 2.27 Definitions
- BP3: 2.28 Standards of Classroom Behavior
- BP3: 2.29 Civil Disturbances
- BP3: 2.30 Disciplinary Process
- BP3: 2.31 Procedures for Resolving Disciplinary Violations
- BP3: 2.32 Cascadia Conflict Resolution Council
- BP3: 2.33 Cascadia Conflict Resolution Council Procedural Guidelines
- BP3: 2.34 Disciplinary Terms
- BP3: 2.35 Loss of Eligibility in College Activities and Athletics
- BP3: 2.36 Student Groups and Organizations
- BP3: 2.37 Appeals
- BP3: 2.38 Transcript Notations
- BP3: 2.39 Refunds and Access
- BP3: 2.40 Readmission After Suspension or Expulsion
- BP3: 2.41 Reestablishment of Academic Standing
- BP3: 2.42 Reporting, Recording and Maintaining Records
- Section 3 - Financial Aid
- BP3: 3.10 Student Financial Services
- AP3: 3.10.01 Eligibility Requirements
- AP3: 3.10.02 Financial Aid Refund Policy
- BP3: 3.11 Financial Assistance for Students - Financial Aid
- BP3: 3.12 Financial Assistance for Students - Scholarships
- BP3: 3.13 Institutional Financial Aid Policy
- Section 4 - Admissions
- BP3: 4.10 Admissions Policy
- AP3: 4.10.01 Admissions
- AP3: 4.10.02 Placement/Assessment Tests
- AP3: 4.10.03 Transcript Evaluations
- AP3: 4.10.04 High School Transcripts
- AP3: 4.10.05 Veterans
- Section 5 - Registration
- AP3: 5.10.01 Registration
- AP3: 5.10.02 Schedule Changes
- AP3: 5.10.03 Residency
- Section 6 - Student Records
- AP3: 6.10.01 Student Records
- Section 7 - Transfer of Credits
- AP3: 7.10.01 Transfer of Credits
- AP3: 7.10.02 Non-Transferable Courses
- Section 8 - Tuition and Fees
- AP3: 8.10.01 Fees
- AP3: 8.10.02 Tuition and Fee Waivers
Article 4
Faculty
Article 5
Library & Information Services
- Accreditation Standard #5: Library and Information Services
- Section 1 - Library and Information Services
- Section 1.10 Library Use and Regulations
- BP5: 1.10 Library Use and Regulations
- BP5: 1.11 Issuing Library Cards
Article 6
Governance and Administration
For Governing Board see Article 9
For Leadership and Management see Article 9
- Accreditation Standard #6: Governance and Administration
- Section 1 - Governance Structure
- BP6: 1.10 Governance Structure
- AP6: 1.10.01 Governance Structure - Teams, Committees and Other Organizations
- AP6: 1.10.02 All College Assembly
- AP6: 1.10.03 Faculty
Assembly
- AP6: 1.10.04 Classified
Association Team
- Section 2 - Public Records
- BP6: 2.10 Public Records
- AP6: 2.10.01 Public Records - Definitions, Appointment Access and Actions
- AP6: 2.10.02 Records Management Retention and Disposition
- Section 3 - Human Resources
- Section 3.10 Employment Practices
- BP6: 3.10 Human Resources Practices
- AP6: 3.10.01 Employee Definitions: Classified Positions, Administrative, Exempt Staff and Academic Employees
- AP6: 3.10.02 Employee Grievance Procedure
- AP6: 3.10.03 Employment Verification and Providing Reference Information
- AP6: 3.10.04 Flexible Work Schedule
- AP6: 3.10.05 Teleworking
- AP6: 3.10.06 Volunteers
- AP6: 3.10.07 Employment of Minors
- AP6: 3.10.08 Compensatory Time Use and Earning
- AP6: 3.10.09 Progressive Disciplinary Action
- Section 3.20 Human Resources Records
- BP6: 3.20 Personnel Files
- AP6: 3.20.01 Employee Access and Rights for Employers and Employees
- Section 3.30 District Personnel Selection Practices and Standards
- BP6: 3.30 Selection and Appointment of the Chief Executive Officer
- AP6: 3.30.01 Selection of Administrative Exempt
- AP6: 3.30.02 Selection of Full-time and Part-time Classified
- AP6: 3.30.03 Selection of Full-Time Tenure Track Faculty
- BP6: 3.31 Selection and Appointment of All College Employees
- AP6: 3.31.01 Selection of Administrative Exempt Employees with Appendix A
- AP6: 3.31.02 Selection and Appointment of Full-time and Part-time Permanent Classified Positions
- AP6: 3.31.03 Selection of Full-Time Tenure Track Faculty
- AP6: 3.31.04 Selection of Associate Faculty
- AP6: 3.31.05 Selection and Appointment of Community Education Faculty
- BP6: 3.32 Tenure Policy - is now BP6: 3.90
- AP6: 3.32.01 Tenure Procedure - is now AP6: 3.90.01
- Section 3.40 Affirmative Action, Equal Employment Opportunity
- BP6: 3.40 Affirmative Action
- AP6: 3.40.01 Affirmative Action, Equal Employment Opportunity and Nondiscrimination
- AP6: 3.40.02 Legal Basis
- AP6: 3.40.03 Internal Dissemination of Policy and Procedures
- AP6: 3.40.04 External Dissemination of Policy
- AP6: 3.40.05 Discrimination Complaint Procedure
- AP6: 3.40.06 Nepotism
- AP6: 3.40.07 Affirmative Action/Equal Employment Opportunity Implementation
- AP6: 3.40.08 AA/EEO Responsibilities for Implementation
- AP6: 3.40.09 Annual Affirmative Action Review
- AP6: 3.40.10 Continuing Goals
- Section 3.50 Compensation
- BP6: 3.50 Salaries
- AP6: 3.50.01 Faculty, Initial Salary Placement
- AP6: 3.50.02 Faculty Salary Increments
- AP6: 3.50.03 Administrative & Exempt Salaries
- AP6: 3.50.04 Classified Salary Schedules
- AP6: 3.50.05 Benefits
- AP6: 3.50.06 Associate Faculty Compensation
- AP6: 3.50.07 Pay Periods
- AP6: 3.50.08 Other Faculty Compensation
- AP6: 3.50.09 Temporary Hourly Employee Compensation Procedures
- AP6: 3.50.10 Full-Time Temporary Faculty Assignments
- AP6: 3.50.11 Community Education Faculty Compensation
- AP6: 3.50.12 Comparability Pay for Work Study Students
- AP6: 3.50.13 Hourly Rates for Part-time Temporary Classified Employees
- Section 3.60 Leaves
- BP6: 3.60 Leaves
- AP6: 3.60.01 Annual Leave
- AP6: 3.60.02 Sick Leave
- AP6: 3.60.03 Holidays/Personal Leave
- AP6: 3.60.04 Family Leave
- AP6: 3.60.05 Parental Leave - Maternity and Child Leave
- AP6: 3.60.06 Leave of Absence Due to Health
- AP6: 3.60.07 Shared Leave
- AP6: 3.60.08 Chemical Dependency Illness
- AP6: 3.60.09 Leave From Duties Due to Court Summons or Other Civil Duties
- AP6: 3.60.10 Military Leave
- AP6: 3.60.11 Leave Without Pay
- AP6: 3.60.12 Reimbursed Exempt Leave
- AP6: 3.60.13 Personal Affairs/Bereavement/Emergency Leave
- AP6: 3.60.14 Sabbatical Leaves for Faculty and Administrators
- Section 3.70 Faculty Contracts
- BP6: 3.70 Faculty Contracts
- AP6: 3.70.01 Faculty Contracts (Appendix A, Appendix B & Appendix C)
- AP6: 3.70.02 Faculty Rank, Load and Assignment
- Section 3.80 Faculty, Staff and Administrative Development Training
- BP6: 3.80 Faculty, Staff and Administrative Development Training
- AP6 3.80.01 Professional Development
- AP6 3.80.02 Innovations Fund
- AP6: 3.80.03 Employee Learning Institute
Teaching and Learning Academy Charter
(See Article 4, Section 6)
- Section 3.90 Evaluation
- BP6: 3.90 Granting of Tenure
- AP6: 3.90.01 Tenure Procedures
- BP6: 3.91 Evaluation of Faculty
- AP6: 3.91.01 Associate and Temporary Faculty Evaluation
- BP6: 3.92 Evaluation of Administrators and Exempt Staff
- AP6: 3.92.01 Evaluation of Administrators and Exempt Staff
- BP6: 3.93 Evaluation of Classified Staff
- AP6: 3.93.01 Evaluation of Classified Staff
- Section 3.100 Separation
- BP6: 3.100 Resignation, Dismissal, Reduction-In-Force, Retirement
- AP6: 3.100.01 Classified Employee Reduction-In-Force
- AP6: 3.100.02 Faculty Reduction-In-Force
- BP6: 3.101 Separation of Employment
- AP6: 3.101.01 Separating Employees
- AP6: 3.101.02 Attendance Incentive Program
- Section 3.110 Health and Safety
- BP6: 3.110 Health and Safety Regulations
- AP6: 3.110.01 Safe Work Area
- AP6: 3.110.02 Life-Threatening Illness
- AP6: 3.110.03 Notification of Hazards and Risks
- AP6: 3.110.04 Reasonable Accommodation
- AP6: 3.110.05 Return to Work Program
- AP6: 3.110.06 Health and Safety Responsibilities
- AP6: 3.110.07 Accident Reporting
- AP6: 3.110.08 Drug-Free Workplace
- AP6: 3.110.09 Medical Emergencies
- AP6: 3.110.10 Right To Know and Campus Security Act
- AP6: 3.110.11 Arrest/Search Warrants/Criminal Investigations and Emergency Notification
- AP6: 3.110.12 Domestic Violence
- AP6: 3.110.13 Personal Performance Liability
- AP6: 3.110.14 Service of Summons or Subpoena
- Section 3.120 Payroll
- BP6: 3.120 Payroll
- AP6: 3.120.01 Payroll
- AP6: 3.120.02 Direct Deposit
- AP6: 3.120.03 Payroll Draws
- AP6: 3.120.04 Leave Without Pay Calculations
- AP6: 3.120.05 Continuation of Benefits
- AP6: 3.120.06 Paycheck Dispersal
- AP6: 3.120.07 Sick Leave/Replacement Funds
- Section 3.130 Ethics
- BP6: 3.130 Ethics
- AP6: 3.130.01 Statement of Ethics
- AP6: 3.130.02 Whistleblower Law
- Section 3.140 Tuition Waivers
- BP6: 3.140 State Employee Attendance in College Courses
- AP6: 3.140.01 State Employee Tuition Waiver
- Section 4 - Intellectual Property
- Section 4.10 Intellectual Property
- BP6: 4.10 Intellectual Property
Article 7
Business and Services
- Accreditation Standard #7: Physical Resources
- Section 1 - Purchasing
- Section 1.10 - Purchasing Procedures
- AP7: 1.10.01 Field Orders
- AP7: 1.10.02 Food Purchases
- AP7: 1.10.03 Invoice Vouchers
- AP7: 1.10.04 Open Encumbrance
- AP7: 1.10.05 Personal Service Contracts
- AP7: 1.10.06 Purchasing - Credit Card
- AP7: 1.10.07 Sole Source
- AP7: 1.10.08 Reference Table
- AP7: 1.10.09 Payment Methods (see AP7: 1.10.02 Food Purchases)
- AP7: 1.10.10 Light Refreshments (see AP7: 1.10.02 Food Purchases)
- Section 2 - Cash Handling
- Section 2.10 Cash Receipts Procedures
- AP7: 2.10.01 General Provisions
- AP7: 2.10.02 Cash Received In The Mail
- AP7: 2.10.03 Cash Received At The Cashiering Station
- AP7: 2.10.04 Cash Received In The Drop Box
- AP7: 2.10.05 Other Cash Receipts
- AP7: 2.10.06 Cashiering Voids
- AP7: 2.10.07 Balancing and Closing A Cashiering Session
- AP7: 2.10.08 Deposit of Cash Receipts
- AP7: 2.10.09 Final Processing Of The Session Packet
- Section 2.20 Student Refund Procedures
- AP7: 2.20.01 Notification And Refund Percentages
- AP7: 2.20.02 Actions Taken By Enrollment Services
- AP7: 2.20.03 Exceptions To Cascadia's Refund Policy
- AP7: 2.20.04 Actions Taken By Cashiering
- AP7: 2.20.05 Actions Taken By The Cascadia Finance Office
- Section 2.30 Vending Machine Loss Reimbursement Procedures
- AP7: 2.30.01 Actions Taken By Cashiering
- Section 3 Finance
- Section 3.10 Investments
- BP7: 3.10 Investment Policy
- AP7: 3.30.01 Cash Management
- Section 3.20 Budget
- BP7: 3.20 Budget Development
- Section 3.30 Financial Reserves
- BP7: 3.30 Financial Reserves
- AP7: 3.30.01 Financial Reserves
- Section 3.40 Debt
- BP7: 3.40 Use and Limit of Debt
- Section 4 Equipment Inventory
- Section 4.10 Equipment Inventory
- AP7: 4.10.01 Equipment Inventory
- Section 5 Travel
- Section 5.10 Travel
- AP7: 5.10.01 Travel Authorization
- AP7: 5.10.02 Travel - Air Travel
- AP7: 5.10.03 Travel - Rented and Personal Car Use
- AP7: 5.10.04 Travel - Registration
- AP7: 5.10.05 Travel - Foreign Travel
- AP7: 5.10.06 Travel - Lodging Expenses
- AP7: 5.10.07 Travel - Meal Expenses
- AP7: 5.10.08 Travel - Miscellaneous Expenses
- AP7: 5.10.09 Travel - Preparing for a Visitor
- AP7: 5.10.10 Travel - Travel Expense Voucher Checklist
- Section 6 Personal Service Contracts
- Section 6.10 Personal Service Contracts
- AP7: 6.10.01 Personal Service Contracts
Article 8
Facilities
- Accreditation Standard #8: Physical Resources
- Section 1 - Emergency Procedures
- AP8: 1.10.01 Emergency Procedures
- AP8: 1.10.02 Inclement Weather
- AP8: 1.10.03 Environmental Health and Safety
- Section 2 - Use of College Facilities
- AP8: 2.10.01 Key Control Procedures
- Section 3 - Parking
- BP8: 3.10 Parking and Traffic Rules
- Section 4 - Naming of Buildings, Facilities, Campus Areas and Events
- BP8: 4.10 Naming of Buildings, Facilities, Campus Areas and Events
- AP8: 4.10.01 Naming of Buildings, Facilities, Campus Areas and Events
Article 9
Institutional Integrity/Board of Trustees
- Accreditation Standard #9: Institutional Integrity
- Section 1 Legal Status
- BP9: 1.10 Legal Status of the Board
- BP9: 1.11 Official Name of District
- BP9: 1.12 Official Name of College
- BP9: 1.13 Board Title
- BP9: 1.14 Boundaries of the District
- BP9: 1.15 Board Offices
- BP9: 1.16 Rules Coordinator
- Section 2 Board Authority and Responsibilities
- BP9: 2.10 Board Authority and Responsibilities
- BP9: 2.11 Vacancies
- BP9: 2.12 Trustee Eligibility
- BP9: 2.13 Authority of Members of the Board
- BP9: 2.14 Delegation of Authority
- BP9: 2.15 Board Duties and Responsibilities
- Section 3 Bylaws and Organization of the Board
- BP9: 3.10 Organization of the Board
- BP9: 3.11 Officers of the Board
- BP9: 3.12 Election and Term of Office
- BP9: 3.13 Chair of the Board
- BP9: 3.14 Vice Chair of the Board
- BP9: 3.15 Secretary of the Board
- BP9: 3.16 Executive Officer of the District
- BP9: 3.17 Committees of the Board
- BP9: 3.18 Code of Ethics
- Section 4 Meetings
- BP9: 4.10 Regular Meetings
- BP9: 4.11 Special Meetings
- BP9: 4.12 Parliamentary Procedure
- BP9: 4.13 Quorum
- BP9: 4.14 Required Vote
- BP9: 4.15 Executive Session
- BP9: 4.16 Open Meetings
- BP9: 4.17 Appearances before the Board
- BP9: 4.18 Agenda
- BP9: 4.19 Minutes of Meeting
- Section 5 General Principles and Procedures
- BP9: 5.10 Strategic Planning
- AP9: 5.10.01 Strategic Planning Process
- BP9: 5.11 Guiding Principles of Board Policy
- BP9: 5.12 Board Policy Development Process
- BP9: 5.13 Monitoring Policy Compliance
- BP9: 5.14 Amendments of Bylaws of the Board of Trustees
- BP9: 5.15 Reimbursement for Expenses
Article 10
Fund Development
- Accreditation Standard #7: Fund Development
- Accreditation Standard #8: Physical Resources
- Section 1 - Acceptance of Funds and Gifts
- AP10: 1.10.01 Acceptance of Funds and Gifts
- Section 2 - College Foundation
- Agreement between Cascadia Community College
and the Cascadia Community College Foundation
(also see Foundation Policy Manual)
- Section 3 - Naming of Buildings, Facilities, Campus Areas and Events
- Section 3.10 - Naming of Buildings, Facilities, Campus Areas and Events
- BP10: 3.10 Naming of Buildings, Facilities, Campus Areas and Events
- AP10: 3.10.01 Naming of Buildings, Facilities, Campus Areas and Events
- Section 4 - Grants and Contracts
- Section 4.10 - Grants and Contracts
- AP10: 4.10.01 Competitive Grants
- AP10: 4.10.02 Non Competitive Grants
- AP10: 4.10.03 Procedures for Establishing Contracts
- AP10: 4.10.04 Professional Development - Innovative Funds
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