Policies & Procedures | Cascadia College

Policies and Procedures

Cascadia updates and tracks Federal, State, Board, and College Policies.

 

Policies and Procedures

Federal and State Regulations

Nondiscrimination on the Basis of Disability in State and Local Government Services

Title 28, Chapter 1, Part 35

Purpose. The purpose of this part is to implement subtitle A of title II of the Americans with Disabilities Act of 1990 as amended by the ADA Amendments Act of 2008 which prohibits discrimination on the basis of disability by public entities.

Supplemental FAQs Protecting Students with Disabilities

Nondiscrimination Under Programs Receiving Federal Assistance Through the Department of Education Effectuation of Title VI of the Civil Rights Act of 1964

Title 34, Subtitle B, Chapter 1, Part 100

The purpose of this part is to effectuate the provisions of title VI of the Civil Rights Act of 1964 (hereafter referred to as the “Act”) to the end that no person in the United States shall; on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving Federal financial assistance from the Department of Education.

Nondiscrimination of the Basis of Sex in Education Programs or Activities 

Title 34, Subtitle B, Chapter 1, Part 106

The purpose of this part is to effectuate title IX of the Education Amendments of 1972, which is designed to eliminate (with certain exceptions) discrimination on the basis of sex in any education program or activity receiving Federal financial assistance, whether or not such program or activity is offered or sponsored by an educational institution as defined in this part. This part is also intended to effectuate section 844 of the Education Amendments of 1974.

Supplemental Title IX Employee Disciplinary Hearing Procedure

Drug Free Schools and Campuses Act

Cascadia College complies with the reporting requirements of the Drug-Free Workplace Act of 1998 and the Drug-Free Schools and Communities Act of Amendments of 1989 and the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act of 1998.

In compliance with the Drug-Free Schools and Campuses Act (EDGAR 34 CFR, Part 86), Cascadia annually distributes the following information to students and staff:

Standards of conduct that clearly prohibit the unlawful possession, use, or distribution of illicit drugs and alcohol on school property or as part of school activities

Cascadia’s Student Code of Conduct Washington Administrative Code WAC 132Z-115-090, (10) prohibits students from “The possession, use, sale, or distribution of any alcoholic beverage or illegal drug on the college campus; or while attending a college-sponsored event on non-college property”

Administrative Procedure 6.3.110.08 prohibits employees from manufacturing, distributing, dispensing, possessing, or using a controlled substance

Cascadia maintains a referral list of agencies and individuals providing support services to students struggling with drug and/or alcohol use/abuse. Such referrals can be accessed by contacting the Kodiak Corner front counter at (425) 352-8860.

A description of the applicable legal sanctions and disciplinary actions

Cascadia’s Student Code of Conduct (WAC 132Z-115-070) states that “Students may be accountable both to civil authorities and to the college for acts that constitute violations of law and of this code. Disciplinary action at the college will normally proceed during the pendency of criminal proceedings and will not be subject to challenge on the ground that criminal charges involving the same incident have been dismissed or reduced.” Aside from any criminal proceedings, the college may impose sanctions ranging from a verbal warning to dismissal, as outlined in WAC 132Z-115-120, (4).

Administrative procedure 6.3.110.08 outlines the sanctions for employees found to have violated provisions of the Drug-Free Schools and Campuses Act. The policy reads, “Violation of this policy will be reason for disciplinary action up to and including dismissal, or for mandatory evaluation treatment for substance abuse.”

A description of any drug or alcohol counseling, treatment, or rehabilitation/re-entry programs

Administrative procedure 6.3.110.08 states that “Cascadia College recognizes drug use and/or dependency to be a health, safety, and security problem,” and offers employees assistance through the State Employee Advisory Services and/or employee medical insurance plans

Guidelines for Eliminating Discrimination and Denial of Services on the Basis of Race, Color, National Origin, Sex, and Handicap

Title 34, Subtitle B, Chapter 1, Part 100,  Appendix B to Part 100

These Guidelines apply to recipients of any Federal financial assistance from the Department of Education that offer or administer programs of vocational education or training. This includes State agency recipients.

Supplemental Anti-Discrimination Policy Information

Below is a brief summary of student rights under the Family Educational Rights and Privacy Act (FERPA), the federal law that governs release of and access to student education records. These rights include:

1. The right to inspect and review the student’s education record within a reasonable time after the College receives a request for access. If students want to review their record, contact the College office that maintains the record to make appropriate arrangements.

2. The right to request an amendment of the student’s education record if the student believes it is inaccurate or misleading. If the student feels there is an error in their record, the student should submit a statement to the College official responsible for the record, clearly identifying the part of the record to change and why it may be inaccurate or misleading. That office will notify the student of the decision and advise of the appropriate steps if the student does not agree with the decision.

3. The right to consent to disclosure of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with “legitimate educational interests.” A school official has a legitimate educational interest if the official has a “need to know” information from the student’s education record in order to fulfill official responsibilities. Examples of people who may have access, depending on their official duties, and only within the context of those duties, include: college faculty and staff, agents of the institution, students employed by the institution or who serve on official institutional committees, and representatives of agencies under contract with the College.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA.

Release of student record information is generally not done at Cascadia College without the expressed, written consent of the student. There are, however, some exceptions.

For example, directory information includes the following, and may be released without the student’s consent: student’s name, major field of study, enrollment status, dates of attendance, participation in recognized sports, degree or certificate earned, term degree or certificate awarded honors. In response to outside inquiries for information on students, Cascadia’s policy is to only confirm: dates of attendance, major field of study, and degree and awards received.

Please note that the student has the right to withhold the release of directory information. To do so, the student must complete a “Release of Information/Do Not Release Information form”, which is available on Cascadia’s website. Please note two important details for students regarding placing a “No Release” on the student record:

1. The College receives many inquiries for directory information from a variety of sources outside the institution, including friends, parents, relatives, prospective employers, the news media and honor societies. Having a “No Release” on the student record will preclude release of such information, even to those people.

2. A “No Release” applies to all elements of directory information on the student’s record. Cascadia College does not apply a “No Release” differentially to the various directory information data elements.

Exceptions include a subpoena, emergency situations, compliance with the Solomon Amendment and Department of Education requests through the Patriot Act, and the National Student Clearinghouse. Student ID numbers are provided to UW Bothell shared services, such as the campus library for UW Net ID, campus safety, counseling services, the Activities and Recreation Center.

A copy of the Act, more details about FERPA is available on the Department of Education site.

Nondiscrimination on the Basis of Handicap in Programs or Activities Receiving Federal Financial Assistance

Title 34, Subtitle B, Chapter 1, Part 104

The purpose of this part is to effectuate section 504 of the Rehabilitation Act of 1973, which is designed to eliminate discrimination on the basis of handicap in any program or activity receiving Federal financial assistance.

Board Policies

Non-Discrimination Statement

Cascadia is committed to creating a supportive environment for a diverse student, faculty, and staff population. Individual differences are celebrated in a pluralistic community of learners.

Cascadia does not discriminate on the basis of race, color, religion, gender and/or sex, sexual orientation, national origin, citizenship or immigration status, age, marital or veteran status, or the presence of any sensory, mental or physical disability, or genetic information, and is prohibited from discrimination in such a manner by college policy and state and federal law.

The following office has been designated to handle inquiries regarding non-discrimination policies and can direct inquiries to the appropriate office for ADA-related requests:

Vice President of Administrative Services
Cascadia College
18345 Campus Way NE
Bothell, WA 98011
nondiscrimination@cascadia.edu

To be use on flyers, brochures and posters.

Cascadia College is an equal opportunity institution and does not discriminate. See full statement at www.cascadia.edu/nondiscrimination.

All Cascadia materials are available in alternative formats and can be requested by contacting the Human Resources office.

To request disability accommodations for student events, please contact Student Accessibility Services at 425.352.8128 or accessibility@cascadia.edu at least ten days prior to the event.

POLIZA ANTI-DISCRIMINATORIA DE CASCADIA

Cascadia está comprometida a crear un ambiente de apoyo a la población diversa de estudiantes, maestros y empleados. Las diferencias individuales son celebradas dentro de una comunidad de aprendizaje plural.

Cascadia no discrimina por razones de raza, color, religión, género o sexo, orientación sexual, nacionalidad de origen, estado de ciudadanía, edad, estado civil o militar; ni por motivos de discapacidad sensorial, mental, física o información genética; todo este tipo de discriminación está prohibida por medio de pólizas del college, y leyes estatales y federales.

La oficina encargada de responder preguntas, proporcionar información acerca de las pólizas anti-discriminatorias y canalizar solicitudes relacionadas a discapacidad es la siguiente:

Vicepresidente de Servicios Administrativos
Cascadia College
18345 Campus Way NE
Bothell, WA 98011
nondiscrimination@cascadia.edu

CASCADIA的不歧視聲明

Cascadia College 致力於支持多元文化的學生和教職員工群體,讓個體差異在多元文化的學習環境中得到認可。

Cascadia 不因種族、膚色、宗教、性別、性別取向、國籍、公民或移民身份、年齡、婚姻或退伍軍人身份,或任何感官、精神、身體殘疾或遺傳資訊的存在而歧視。本校的大學政策、華盛頓州法和聯邦法律皆禁止師生以任何原因方式進行歧視。

 Cascadia由以下辦公室處理校內不歧視政策的諮詢,並可轉介美國殘疾者法案相關的查詢至相應的政府辦事處:

行政服務副總裁
Cascadia College
18345 Campus Way NE, CC2-280
Bothell, WA 98011
nondiscrimination@cascadia.edu

Cascadia College 致力于支持多元文化的学生和教职员工群体,让个体差异在多元文化的学习环境中得到认可。

Cascadia 不因种族、肤色、宗教、性别、性别取向、国籍、公民或移民身份、年龄、婚姻或退伍军人身份,或任何感官、精神、身体残疾或遗传信息的存在而歧视。 本校的大学政策、华盛顿州法和联邦法律皆禁止师生以任何原因方式进行歧视。

 Cascadia由以下办公室处理校内不歧视政策的咨询,并可转介美国残疾者法案相关的查询至相应的政府办事处:

行政服务副总裁
Cascadia College
18345 Campus Way NE, CC2-280
Bothell, WA 98011
nondiscrimination@cascadia.edu

Article 1: Institutional Integrity/Board of Trustees

 
 
 
 
 

Article 2: Governance and Administration

 

In 1972, Washington enacted the Public Records Act (RCW 42.56) to assure citizens of the state transparency and access to government. As a state agency, Cascadia College is subject to the provisions of Washington state laws governing access to public records and will respond accordingly. The full public records policy of the college is established in 132Z-276 WAC.

Cascadia College makes every effort to respond to public records requests in a timely manner. Written requests are preferred. Please submit you request via email or mail.

Public Records Officer
Cascadia College
18345 Campus Way NE
Bothell, WA 98011
publicrecords@cascadia.edu

There is no charge to inspect records in person, however, in accordance with RCW 42.56.120, the college may charge a fee for providing printed or digital copies of records. The fee schedule is as follows:

    • Fifteen cents per page for photocopies of public records, printed copies of electronic public records when requested by the person requesting records, or for the use of agency equipment to photocopy public records
    • Ten cents per page for public records scanned into an electronic format or for the use of agency equipment to scan the records
    • Five cents per each four electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery; and
    • Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of agency equipment to send the records electronically. The agency shall take reasonable steps to provide the records in the most efficient manner available to the agency in its normal operations; and
    • The actual cost of any digital storage media or device provided by the agency, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.
    • More than one type of charge may apply to copies produced in response to a single request.

For more information, please contact the Public Records Officer at the email address above.

 

Article 3: Student Success

Cascadia College endorses the following rights for each student within the limitations of statutory law and college policy, which are deemed necessary to achieve the mission, values and learning outcomes of the college.

The Cascadia College Student Rights and Responsibilities are detailed in the most recent version of Washington Administrative Code (WAC) Chapter 132Z-112 WAC:

The Cascadia College Student Conduct Code is detailed in the most recent version of WAC 132Z-115.

Federal, state, and private financial aid applications and information may be obtained at the following address: Student Financial Services Office, Cascadia College, 18345 Campus Way N.E., Bothell, WA 98011 per WAC 132A-112-060 .

The Higher Education Act (HEA) prohibits an institution of higher education from engaging in a "substantial misrepresentation of the nature of its educational program, its financial charges, or the employability of its graduates." 20 U.S.C. § 1094(c)(3)(A). Further, each state must have "a process to review and appropriately act on complaints concerning the institution including enforcing applicable state laws." 34 C.F.R. § 600.9. The Washington State Board for Community and Technical Colleges (SBCTC) maintains a process to investigate complaints of this nature brought by community and technical college students in the state of Washington.

Student Complaint Process

The Washington Student Achievement Council (WSAC) has authority to investigate student complaints against specific schools. WSAC may not be able to investigate every student complaint. Visit Student Complaints for information regarding the WSAC complaint process.

For more information, contact:

SBCTC Student Services
PO Box 42495
Olympia, WA 98504-2495
ballinder@sbctc.edu
360-704-4315
SBCTC Website
 

Article 4: Faculty

The Board or Trustees encourages employees to develop original materials or products that will contribute to the vision, mission and values of the College. The President or designee shall establish procedures to determine ownership, patents, trademarks and copyright of such materials and products should they be marketed commercially to ensure that the resources of the College expended in production or development are properly protected.

BP04.02.010 Academic Policies

Community or technical college issuance of high school diploma or certificate per the Revised Code of Washington RCW 28B.50.535

Community College High School Diploma Programs per WAC 180.51.053

BP04.03.010 Academic Freedom

As a public institution of higher education in the state of Washington, Cascadia College recognizes and supports the following principles regarding freedom of expression:

  1. Individual freedom of expression is a fundamental tenet of any free and democratic society
  2. Freedom of expression shall be interpreted to include all forms of written and oral expression, non-verbal communication, and all forms of dramatic and artistic expression.

Freedom of inquiry and expression as published in WAC 132-112-020

Article 5: Library and Information Services

 
 
 

Article 6: Facilities

This chapter contains the policies of Cascadia College concerning the use of campus facilities by campus and noncampus groups for engaging in free speech and other expresive activities. Cscadia College as an academic institution values freedom of inquiry and expression, civil discourse, and tolerance of competing viewpoints. At the same time, campus faciities are intended primarily for use by campus groups for educational and related institutional purposes. The college intends to open the campus for expressive use by noncampus groups to the extent that such usage does not substantially and materially interfere with instituional purposes. See WAC 132z-142-010 for specifics.

 
 

Article 7: Business and Services

 
 

College Policies

Academic Policies

Overview

Academic Dishonesty

Plagirism

Fabrication

Student Code of Conduct

 

Cascadia College is committed to facilitating the academic success of students. The primary purpose of the Academic Standards and Progress Policy is to quickly identify and alert students with low academic achievement and provide those students with assistance to improve their academic performance. Additionally, the policy is intended to ensure students are making progress toward their educational goals.

Good Academic Standing

Students whose cumulative and most recent quarterly grade point average (GPA) is 2.0 or above are considered to be on good academic standing.

Level 1 - Academic Concern

Students enrolled in academic programs carrying five or more credits will be placed on Academic Concern at the end of any quarter in which their cumulative GPA is 2.0 or better but their quarterly GPA is below 2.0. Students who fail to make satisfactory progress over time will be placed on the next level of academic intervention. Students placed on Academic Concern will be sent a letter that offers effective study tips and strongly encourages students to take advantage of college support resources for education planning. There is no appeal process to this level of intervention.

Level II - Academic Intervention

Students enrolled in academic program carrying five or more credits will be placed on Academic Intervention at the end of any quarter in which both their cumulative and quarterly GPAs are below 2.0. Students placed on Academic Intervention will be sent a letter that offers effective study tips and strongly encourages students to take advantage of college support resources for education planning. Students on Academic Intervention are required to complete an Academic Success Plan that outlines steps, created by the student, for improving the student's academic performance. A student on Academic Intervention will be required to meet with an advisor to review their success plan prior to registration.  Registration will be blocked while the student remains on Academic Intervention. Students must contact advising to register, add or drop courses. There is no appeal process to this level of intervention. Students remain on Academic Intervention until their cumulative GPA is 2.0 or better.

Level III - Academic Suspension

Students enrolled in academic programs carrying five or more credits will be placed on Academic Suspension at the end of any quarter in which their cumulative and quarterly GPAs are below 2.0 for three consecutive quarters. Students placed on Academic Suspension will not be permitted to register for any courses for credit the subsequent quarter. Suspended students will be blocked from registering. Students who enrolled for classes prior to suspension status will be administratively withdrawn, and tuition paid will be refunded. While suspended, students may not participate in events or activities reserved for students. Students placed on Academic Suspension will be sent a letter that outlines the appeal process for reinstatement. To be considered for reinstatement, students must show proof of circumstances over which they did not have control and/or proof of making measurable and substantial progress towards improving their grade point average. Students must contact an academic advisor to initiate this process.

Appeals of Suspension

Appeals of academic suspension due to unusual or extraordinary circumstances can be made to the Director of Student Advising and Support Services before the first day of the suspended quarter.

Reinstatement After Suspension

A suspended student may petition for readmission to the College after a waiting period of at least one quarter. The student must contact advising  at least two (2) weeks prior to the beginning of the quarter that the student wants to attend. Prior to the  readmission appointment, the student must submit a readmission essay and success plan that includes:

  • The student’s short-term educational goals
  • Specific plans to overcome barriers and improve the student’s academic progress
  • Proposed course schedule

The Retention Specialist or Director of Student Advising and Support Services will review the readmission documents with the student and outline specific conditions that the student must meet for reinstatement. If approved, the student will continue on Academic Intervention status Level II until both their cumulative and quarterly GPAs are above 2.0. Notification will be sent to the student outlining conditions of readmission.

If a student receives a quarterly GPA of below 2.0 after reinstatement during the first Term of their probationary period, the student will be dismissed for 1-year. Re-admitted students will continue on Academic Intervention until they reach satisfactory academic progress (cumulative 2.00 GPA).

Cascadia welcomes the use of research activities on campus conducted by students, faculty, staff, or administrators. Research is used to learn more about scientific methods, to advance knowledge in specific areas or disciplines, and to provide useful information for the college.

The college’s research policy outlines how proposals to conduct research will be reviewed and under what conditions they will be approved. To request a copy of the policy, please contact the Director of Institutional Research and Assessment.

The purpose is to provide students an opportunity to express and resolve any misunderstanding and to addressthe perception of unfair treatment by a college faculty or staff member.

Cascadia expects that all students will conduct themselves as responsible members of the college community both on campus and while attending off-campus activities. Cascadia has adopted policies governing student conduct, including discilinary procedures for resolving conflicts related to student discipline. To learn more, visit the website for the relevant chapter of the Washington Administrative Code

Informal Procedure

  • A student shall first discuss it directly with the individual to clarify the perceived concern/issue and request specific action. The student may request the appropriate Dean or area administrator to serve as a mediator to help resolve the concern/issue.

 

Formal Procedure

In the event resolution is not achieved through the informal procedure, a student may initiate a formal procedure by writing a letter to the appropriate dean or unit administrator within twenty working days aftethe incident. The letter must include:

  • Detailed description of the issue/concern, including dates and times;
  • Summary of the actions taken by the student to resolve the concern/issue; and
  • Proposed solution.

 

The unit administrator or designee handling the case will notify the student in writing of the decisionwithin ten working days.

Cascadia College complies with the reporting requirements of the Drug-Free Workplace Act of 1998 and the Drug-Free Schools and Communities Act of Amendments of 1989 and the Jeanne Clery Disclosure of CampusSecurity Policy and Campus Crimes Statistics Act of 1998.

In compliance with the Drug-Free Schools and Campuses Act (EDGAR 34 CFR, Part 86), Cascadia annually distributes the following information to students and staff:

  • Standards of conduct that clearly prohibit the unlawful possession, use, or distribution of illicit drugs andalcohol on school property or as part of school activities
  • Cascadia’s Student Code of Conduct Washington Administrative Code WAC 132Z-115-090, (10) prohibits students from, “The possession, use, sale, or distribution of any alcoholic beverage or illegal drug on the college campus; or while attending a college-sponsored event on non-college property”
  • Administrative Procedure 6.3.110.08 prohibits employees from manufacturing, distributing, dispensing, possessing, or using a controlled substance
  • Cascadia maintains a referral list of agencies and individuals providing support services to students struggling with drug and/or alcohol use/abuse. Such referrals can be accessed by contacting the Kodiak Corner front counter at (425) 352-8860.
  • A description of the applicable legal sanctions and disciplinary actions
  • Cascadia’s Student Code of Conduct (WAC 132Z-115-070) states that “Students may be accountable both to civil authorities and to the college for acts that constitute violations of law and of this code. Disciplinary action at the college will normally proceed during the pendency of criminal proceedings and will not be subject to challenge on the ground that criminal charges involving the same incident have been dismissed or reduced.” Aside from any criminal proceedings, the college may impose sanctions ranging from a verbal warning to dismissal, as outlined in WAC 132Z-115-120, (4).
  • Administrative procedure 6.3.110.08 outlines the sanctions for employees found to have violated provisions of the Drug-Free Schools and Campuses Act. The policy reads, “Violation of this policy will be reason for disciplinary action up to and including dismissal, or for mandatory evaluation treatment for substance abuse.”
  • A description of any drug or alcohol counseling, treatment, or rehabilitation/re-entry programs
  • Administrative procedure 6.3.110.08 states that “Cascadia College recognizes drug use and/or dependency to be a health, safety, and security problem,” and offers employees assistance through the State Employee Advisory Services and/or employee medical insurance plans

Informal Process

A student initiates the grade appeal process by speaking to the instructor. Please note, in the event that the instructor is no longer employed by the college or is away for an extended period of time, the Dean for Student Learning will appoint two faculty members to review the student's work and the grade that is under appeal. The grade can only be changed upon the recommendation of both faculty members. If there is no agreement, the grade shall remain as rewarded.

Formal Process

If the informal resolution is not reached, the student can initiate a formal grade appeal by submitting acompleted grade appeal form to the Dean for Student Learning a week prior to the end of the quarter.

The Dean has ten (10) business days in which to discuss the situation with the instructor and the student. The Dean for Student Learning has another ten (10) business days following the discussion tomake a written recommendation to the student which may include:

  • To deny the request for a change of grade.
  • To move forward with grade appeal and convene the Hearing Committee.
  • If the Dean for Student Learning convenes the Hearing Committee, thedecision of the Hearing Committee shall be final.

 

Appeal of the Dean for Student Learning's Decision to Deny a Grade Change

  • If the student wishes to appeal the Dean for Student Learning's decision to deny the grade change, it should be done within five (5) business days of receipt of the Dean for Student Learning's decision.
  • Submit a written appeal to the Vice President for Student Learning & Success and include reasons for theappeal. The Vice President has ten (10) business days following receipt of the appeal to review the documents and meet with the student. After the meeting, the Vice President has another ten (10) business days to make a written recommendation to the student which may include:

 

    • To uphold the decision of the Dean and deny the request which will end the appeal process.
    • To move forward with the grade appeal and convene a Hearing Committee

If the recommendation is to have a Grade Appeal Hearing Committee convene, the Vice President will review the procedures of the Hearing Committee with the student.

Hazing is prohibited within the Cascadia College community. Hazing is any conduct committed as part of aperson’s recruitment, initiation, pledging, admission into, or affi liation with a student organization, athleticteam, or living group (collectively “student groups”) or any pastime or amusement engaged in with respect tosuch a student group that causes, or is likely to cause, bodily danger or physical harm, or serious psychologicalor emotional harm, to any student or other person attending Cascadia College, including causing, directing,coercing, or forcing a person to consume any food, liquid, alcohol, drug, or other substance which subjects theperson to risk of such harm, regardless of the person's willingness to participate.

All campus crime statistics are available to the public. Cascadia complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998 by reporting the joint Cascadia College/University of Washington Bothell campus crime statistics.
View the statistics at University of Washington Bothell's Safety webpage.

Cascadia will close the campus offices and cancel classes if severe weather or other emergency conditions make the campus unsafe. In the event of a closure or and emergency, the college will communicate with you using the following tools:

Under Public Law 104-208, Cascadia is directed by the federal government to provide the Armed Forces such information as name, address, telephone number, date of birth, level of education, major and/or degree received, and prior military experience for all students.

If you do not wish this information to be released, submit a written request to the front counter in Kodiak Corner. This request will prohibit your name from being published in all college-related publications.

Cascadia students have the right to the support and respect needed for learning and personal development
and the responsibility to conduct themselves in a manner that does not interfere with the purposes of the college.

To learn more about student rights and responsibilities, including freedom of expression, academic freedom,and conflict resolution, see Washington Administrative Code Chapter 132Z-112

Information Services Policies

The Acceptable Use Policy defines how students, staff, and faculty are able to legally, ethically, and fairly use Cascadia's technology resources. The policy defines the legal rights of Cascadia in reference to Cascadia College computer systems, it defines the rights of users and their data, it states that only legal, licensed copies of software are permitted to be installed on campus computers. It holds all users responsible for using the computers in an ethical manner as defined by state law. Cascadia College maintains the right to monitor all its systems to ensure that no single user places college's systems at risk nor unfairly monopolizes network resources such that resource availability declines for others.

Purpose

The purpose of this policy is to outline the acceptable uses of computing and information technology resources for Cascadia College community. This policy outlines the standards for acceptable use of College computing and information technology resources that include, but are not limited to, equipment, software, networks, data and telecommunications equipment whether owned, leased or otherwise provided by Cascadia.

Acknowledgement and Acceptance

By logging into a Cascadia computer, or network system via remote services or personal device(s), you are acknowledge and accept the terms of use as set forth in the Acceptable Use Policy. We recommend that you read through the entire Acceptable Use Policy before utilizing any of Cascadia's network resources. If you have a question or concern that you don't feel is covered in the Acceptable Use Policy, please email it to the HelpDesk at helpdesk@cascadia.edu.

Acceptable Uses

Preserving the access to information resources is a community effort that requires each member to act responsibly and guard against abuses. Therefore, both the Cascadia community as a whole and each individual user have an obligation to abide by the following standards of acceptable and ethical use:

  • Use only those computing and information technology resources and data for which you have authorization and only in the manner and to the extent authorized.
  • Use computing and information technology resources only for their intended purpose.
  • Protect the confidentiality, availability, and integrity of computing and information technology resources, including data.
  • Abide by applicable laws and College policies and all applicable contracts and licenses and respect the copyright and intellectual property rights of others, including the legal use of copyrighted material.
  • Respect the finite capacity of resources and limit use so as not to consume an unreasonable amount of resources or to interfere unreasonably with the activity of others.
  • Respect the privacy and personal rights of others.
Unacceptable Uses

The following unacceptable uses apply to all uses of College technology resources. In the constantly changing world of information technology, it is impossible to enumerate all non-acceptable uses of College computers, information systems, and networks. All users are expected to conduct themselves within acceptable use boundaries and may not infringe on the following examples of unacceptable use.

  • Use IS resources without proper authorization.
  • Attempt to monitor, intercept, analyze or modify network traffic or transactions not specifically addressed to your computer.
  • Harass, defame, intimidate or threaten anyone through the use of computing or network resources.
  • Use computing or network resources for profit, commercial or political use.
  • Attempt to alter or reconfigure any College IS resources, e.g. network infrastructure, servers.
  • Attempt to obtain privileges for which you are not authorized.
  • Attempt to learn another user's password(s) or personal information.
  • Attempt to alter or obscure your identity or your computer's identity, including but not limited to IP Address and email address, while communicating on any network.
  • Interfere with or disrupt computer or network accounts, services or equipment of others including but not limited to consumption of excessive IS resources, (e.g. local area network or Internet bandwidth) through the propagation of worms or viruses or the inappropriate sending of broadcast messages to large number of hosts.
  • Interfere with or circumvent the IS Group's responsibilities and procedures.
  • Consume excessive IS resources, e.g. Local Area Network or Internet Bandwidth.
  • Abuse email privileges.
  • Download and/or share copyrighted material for which you do not have the proper authorization.
Applicability

This policy applies to all users of Cascadia computing and information technology resources including faculty, staff, students, alumni, guests, external individuals or organizations and individuals accessing external network services, such as the Internet via College facilities. The Director for Information Services will determine operational policies, networking standards and procedures to implement the principles outlined in this policy. IS has the right to protect shared information services.

Coordination with Other Policies and Law

Users of information service resources at Cascadia are subject to applicable federal, state, and local laws, applicable contracts and licenses, and other university policies, including those for Human Resources, and those contained in the faculty and student handbooks, and notably those policies governing copyright and intellectual property compliance. Users are responsible for ascertaining, understanding, and compliance with the laws, rules, policies, contracts and licenses applicable to their particular uses.

Sanctions for Violations

Failure to comply with the appropriate use of computing and information technology resources threatens the atmosphere for the sharing of information, the free exchange of ideas and the secure environment for creating and maintaining information property and subjects one to disciplinary action. Any member of the Cascadia community found using computing and information technology resources in violation of this policy may be denied access to College computing resources and may be subject to disciplinary action, both outside and within the College, including, without limitation, suspension of system privileges, expulsion from school, termination of employment and/or legal action as may be appropriate.

Information Services will publish a procedure describing how student violations are administered.

Privacy and Security

There is no inherent expectation of privacy for information stored on Cascadia information services resources, except as provided by federal and state law and other College policy. Every effort will be made to maintain individual privacy, but the College will not be liable for the failure of these privacy efforts. While the College does not routinely monitor individual usage of its computing resources, the normal operation and maintenance of the College's computing resources require the backup and caching of data and communications, the logging of activity, the monitoring of general usage patterns, the scanning of systems and network ports for anomalies and vulnerabilities, and other such activities that are necessary for the rendition of service.

Cascadia College strives to test its technologies to ensure a positive user experience for all students and staff.  If you cannot access content or use a feature due to a disability, please report the issue to:

Information Systems Help Desk
18345 Campus Way NE
Bothell, WA 98072
helpdesk@cascadia.edu
425-352-8228

Please let us know:

  • What you were trying to do
  • What technologies were you using
  • What barrier or issue you encountered
  • The web address where you experienced this issue
  • Your name and contact information

For more information about providing feedback, please see Contacting Organizations About Inaccessible Websites from the Web Accessibility Initiative (WAI) for tips regarding what information you could provide so we can make improvements.

Complaint Procedure for Accessible Technology
  1. Complaints routed to Help Desk
    • Complaints received by email, phone, or writing will by routed to Cascadia's Technology Help Desk
  2. Complaint assigned to technician
    • A ticket will be created for each complaint and forwarded to the assistive technology work queue for resolution
  3. Research and response
    • A technician will claim a ticket and acknowledge receipt within 3 business days of receipt. Technicians will research the problem, working with the Assistant Director of eLearning, the eLearning Instructional Designer, and Information Services staff as appropriate to research and address the complaint. An initial response to begin the process of resolving the complaint will be made within 5 business days of the receipt.
  4. Resolution and documentation
    • Date of accessibility request
    • Contact information for individual filing complaint
    • Initial feedback
    • Assessment of needs based on feedback
    • Options reviewed for resolving the problem
    • Problem resolution and date of resolution
    • Outstanding risks associated with the resolution
    • Accessibility Coordinator signature

The purpose of Cascadia College’s official social media accounts is to provide employees, students, fans, followers, and friends information about our programs, department groups, and events.

Cascadia College is dedicated to providing a meaningful educational experience for all of our students and we value diversity and inclusion within our community. Views that are expressed in our official accounts do not necessarily represent the school’s views, but we recognize that a thriving academic community is not possible without our employees, students, fans, followers, and friends sharing their thoughts freely with one another on our official social media accounts. To ensure the interactions on our official social media accounts further meaningful dialogue, we reserve the right to monitor the conversations by removing comments and/or posts that:

  • Are not responsive to the topic, including, but not limited to, spam and similar comments promoting a product, service, or entity unrelated to the discussion;
  • Include content that constitutes discriminatory harassment on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability sexual identity, or sexual orientation;
  • Include obscenity, sexual content, or links to sexual content;
  • Involve illegal activity or the encouragement of illegal activity;
  • Impersonate someone else;
  • Include information that could compromise the safety of the college’s employees or students;

Posts, comments, replies, or any public commentary containing any of the above may be deleted. Violations may result in the restriction of your ability to interact with Cascadia College on social media, blogs, or other online forums.

We respect the privacy of your identity; however, persons making threats or using offensive language may be reported to the appropriate authorities.

All posted content and commentary are public records subject to public disclosure under the Public Records Act.

This policy addresses collection, use, security of, and access to information that may be obtained through use of Cascadia's website.

Personal Information

To review your personal information, or request correction of your personal information contact Cascadia College at:

Kodiak Corner/Student Services Center
Cascadia College
18345 Campus Way NE, Bothell, WA 98011
(425) 352-8860 phone
(425) 352-8137 fax
Information Collected and How it is Used

If you do nothing during your visit to our website but browse, read pages, or download information, we will gather and store certain information about your visit. This information does not identify you personally. We automatically collect and store the following information about your visit:

  • Internet protocol (IP) address and domain name used.  The IP address is a numerical identifier assigned either to your internet service provider or directly to your computer. We use the IP address to direct internet traffic to you. This address can be translated to determine the domain name of your service provider.
  • Type of browser and operating system you used
  • Date and time you visited this site
  • Webpages or services you accessed at this site

The information we automatically collect or store is logged and used to improve the content and usefulness of our web services and to help us understand how people are using our website.

What We Collect If You Volunteer Information

If during your visit to our website you participate in a survey, send an email, or perform some other transaction online, the following additional information will be collected:

  • Email address, and contents of email, for those who communicate with us via email
  • Information volunteered in response to a survey
  • Information volunteered through an online form for any other purpose
  • The information collected is not limited to text characters and may include audio, video, and graphic information formats you send us.

We use your email to respond appropriately. This may be to respond to you, to address issues you identify, to further improve our website, or to forward the email to another agency for appropriate action. Survey information and information from other online forms is used for official college business only.

Personal Information and Choice

You may choose whether to provide personal information online. Personal information is information about a person that is readily identifiable to that specific individual. Personal information includes such things as an individual's name, address, and phone number. A domain name or IP address is not considered personal information.

We collect no personal information about you unless you voluntarily provide it to us by sending us an email, participating in a survey, or completing an online form. You may choose not to contact us by email, participate in a survey, or to provide any personal information using an online form. Your choice to not participate in these activities will not impair your ability to browse cascadia.edu and read or download any information provided on the site. Alternatives such as mail, fax, or telephone are available if you so choose.

If personal information is requested on the website or volunteered by the user, state law and the federal Privacy Act of 1974 may protect it. However, this information is a public record once you provide it, and may be subject to public inspection and copying if not protected by federal or state law.

If you believe that your personal information is being used for a purpose other than what was intended when submitted, you may contact Cascadia College by mail, fax, or telephone.

The collection of personal information requested from or volunteered by children online or by email will be treated the same as information given by an adult, and may be subject to public access.

Public Access to Information

In the State of Washington, laws exist to ensure that government is open and that the public has a right to access appropriate records and information possessed by state government. At the same time, there are exceptions to the public's right to access public records that serve various needs including the privacy of individuals. Exceptions are provided by both state and federal laws.

All of the information collected at this site becomes public records that may be subject to inspection and copying by members of the public, unless an exemption in law exists. Statue RCW 42.17.260(1) states that:

Each agency, in accordance with published rules, shall make available for public inspection and copying all public records, unless the record falls within the specific exemptions of subsection (6) of this section [RCW 42.17.260(6)], RCW 42.17.310, 42.17.315, or other statute which exempts or prohibits disclosure of specific information or records. To the extent required to prevent an unreasonable invasion of personal privacy interests protected by RCW 42.17.310 and 42.17.315, an agency shall delete identifying details in a manner consistent with RCW 42.17.310 and 42.17.315 when it makes available or publishes any public record; however, in each case, the justification for the deletion shall be explained fully in writing.

Sanctions for Violations

Failure to comply with the appropriate use of computing and information technology resources threatens the atmosphere for the sharing of information, the free exchange of ideas and the secure environment for creating and maintaining information property and subjects one to disciplinary action. Any member of the Cascadia community found using computing and information technology resources in violation of this policy may be denied access to College computing resources and may be subject to disciplinary action, both outside and within the College, including, without limitation, suspension of system privileges, expulsion from school, termination of employment and/or legal action as may be appropriate.

Information Services will publish a procedure describing how student violations are administered.

Privacy and Security

There is no inherent expectation of privacy for information stored on Cascadia information services resources, except as provided by federal and state law and other College policy. Every effort will be made to maintain individual privacy, but the College will not be liable for the failure of these privacy efforts. While the College does not routinely monitor individual usage of its computing resources, the normal operation and maintenance of the College's computing resources require the backup and caching of data and communications, the logging of activity, the monitoring of general usage patterns, the scanning of systems and network ports for anomalies and vulnerabilities, and other such activities that are necessary for the rendition of service.

In the event of a conflict between this Privacy Notice and the Public Records Act or other law governing the agency's disclosure of records, the Public Records Act or other applicable law will control.

For additional information visit the complete Revised Code of Washington (RCW) is available.

Non-Disclosure of Certain Personal Information

You may be required to provide certain personal information when you use web-enabled applications that are described below.

Credit Card Payment

Cascadia College may require you to provide certain personal information in order to pay tuition and fees over the web. This information is required in order to verify your identify and to verify your credit card number and expiration date. You may choose not to provide this information, but if you choose not to provide it we will be unable to apply tuition and fee payment over the web and you will have to pay your tuition and fees in person.

Student Information

Only directory information can be released without student's authorization. Directory information may include student's name, address, telephone number, date and place of birth, major fields of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, and other similar information.

Students must sign a release in order to have any other information disclosed or to withhold all information. Education information may be released to other institutions that have requested the records and in which the student seeks or intends to enroll. Information may be released to a third party without student's consent if an emergency situation exists or if information is requested officially by means of a subpoena, court order, or legal report. Additionally, Congress requires student information to be released to military recruiters if officially requested.

Family Educational Rights and Privacy Act of 1974 (FERPA) Section 438, Public Law 90 247 Title IV, as amended, 88 Stat 571 574 (20 USC 1232g) otherwise known as the Buckley Amendment Family Educational Rights and Privacy Act. RCW 42.17.310 (a) and (ss) exempts the following from public inspection and copying: (a) Personal information in any files maintained for students in public schools, patients or clients of public institutions or public health agencies, or welfare recipients; (ss) Credit card numbers, debit card numbers, electronic check numbers, card expiration dates, or bank or other financial account numbers supplied to an agency for the purpose of electronic transfer of funds, except when disclosure is expressly required by law.

Degree Audit

Cascadia College may require you to provide certain personal information in order to perform a degree audit of your records over the web. The information is required in order to verify your identity. You may choose not to provide this information, but if you choose not to provide it we will be unable to display a degree audit of your records over the web, and you will have to request a degree audit in person at the Enrollment Services Office.

Financial Aid Inquiry

Cascadia College may require you to provide certain personal information in order to obtain your financial aid status over the web. The information is required in order to verify your identity. You may choose not to provide this information, but if you choose not to provide it we will be unable to give you your financial aid status over the web, and you will have to obtain this information in person at the Student Financial Services Office.

Hope and Lifetime Learning Tax Credit

Cascadia College may require you to provide certain personal information in order to allow you to view and copy course enrollment and payment information. The information is required in order to provide you with the tax information needed for compliance with the Internal Revenue Service reporting requirements for the Hope and Lifetime Leaning tax credits. You may choose not to provide this information, but if you choose not to provide it, we will be unable to display your enrollment and payment information and you will have to obtain a copy of your enrollment and payment records in person at the cashier in the Enrollment Services Office.

Registration

Cascadia College may require you to provide certain personal information in order to register for classes over the web. The information is required in order to verify your identity. You may choose not to provide this information, but if you choose not to provide it you will be unable to register for classes over the web, and you will have to register for classes in person.

Registration Appointment

Cascadia College may require you to provide certain personal information in order to obtain your registration appointment information over the web. The information is required in order to verify your identity. You may choose not to provide this information, but if you choose not to provide it we will be unable to display your registration appointment information over the web, and you will have to obtain your registration appointment information address in person at the Enrollment Services Office.

Student Address Change

Cascadia College may require you to provide certain personal information in order to change your address over the web. The information is required in order to verify your identity. You may choose not to provide this information, but if you choose not to provide it we will be unable to change your address over the web, and you will have to change your address in person at the Enrollment Services Office.

Student PIN Change

Cascadia College may require you to provide certain personal information in order to change your PIN over the web. The information is required in order to verify your identity. You may choose not to provide this information, but if you choose not to provide it we will be unable to change your PIN over the web, and you will have to change your PIN in person at the Enrollment Services Office.

Student Schedule

Cascadia College may require you to provide certain personal information in order to view your quarterly schedule. The information is required in order to verify you identity. You may choose not to provide this information, but if you choose not to provide it we will be unable to display your quarterly schedule over the web, and you will have to obtain a copy of your quarterly schedule in person at the Enrollment Services Office.

Unofficial Transcript

Cascadia College may require you to provide certain personal information in order to view your unofficial transcript over the web. The information is required in order to verify your identity. You may choose not to provide this information, but if you choose not to provide it we will be unable to display your unofficial transcript over the web, and you will have to view your unofficial transcript in person at Enrollment Services.

Review and Correction of Personally Identifiable Information

You can review any personally identifiable information Cascadia College collects about you by using the information in the Contact Information section at the end of this notice. You may recommend changes to your personally identifiable information you believe to be inaccurate by submitting a written request that credibly shows the inaccuracy. We will take reasonable steps to verify your identity before granting access or making corrections (RCW 43.105.310).

Information Security

Cascadia College, as developer and manager of cascadia.edu, has taken several steps to safeguard the integrity of its data and prevent unauthorized access to information maintained by Cascadia College.

These measures are designed and intended to prevent corruption of data, block unknown or unauthorized access to our systems and information, and to provide reasonable protection of private information in our possession.

This information should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof, the security of information provided via Cascadia College websites.

Disclaimer

The Cascadia College website has many links to other websites. These include links to websites operated by other government agencies, nonprofit organizations, and private businesses. When you link to another site, you are no longer on the Cascadia College website and this privacy notice will not apply. When you link to another website, you are subject to the privacy policy of that new site.

Cascadia College is a YouTube API Client and we link to our videos from the homepage. If you click into YouTube, you are bound by the YouTube Terms of Service and the Google Privacy policy.

Reference in this website to any specific commercial products, processes or services, or the use of any trade, firm, or corporation name is for the information and convenience of the public, and does not constitute endorsement, recommendation, or favoring by the State of Washington, Cascadia College, its officers, employees, or agents.

Neither the State of Washington, nor any agency, officer, or employee of the State of Washington warrants the accuracy, reliability, or timeliness of any information published by this system, nor endorses any content, viewpoints, products, or services linked from this system, and shall not be held liable for any losses caused by reliance on the accuracy, reliability, or timeliness of such information. Portions of such information may be incorrect or not current. Any person or entity that relies on any information obtained from this system does so at their own risk.

Student Accessibility Services

Veteran Services

Section 103, PL 115-407

In accordance with Title 38 US Code 3679 subsection (e), Cascadia College adopts the following additional provisions for any students using U.S. Department of Veterans Affairs (VA) Post 9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation and Employment (Ch. 31) benefits, while payment to the institution is pending from the VA. Cascadia College will not:

  • Prevent the student's enrollment;
  • Assess a late penalty to;
  • Require student secure alternative or additional funding;
  • Deny their access to any resources, access to classes, libraries or other institutional facilities available to other students who have satisfied their tuition and fee bills to the institution.

However, to qualify for this provision, such students may be required to:

  • Produce the Certificate of Eligibility by the first day of class;
  • Produce written request to be certified;
  • Provide additional information needed to properly certify the enrollment as described in other institutional policies.

The Higher Education Relief Opportunities for Students (HEROES) Act of 2003 (Public Law 108-76 section: 5) is intended to ensure that service members who are receiving Federal student aid are not adversely affected because of their military status and to minimize the administrative burden placed on individuals.

And according to a 2004 Washington State law, a member of the Washington National Guard or any other military reserve component who is ordered to active federal service for a period exceeding 30 days, has the right to:

  • Withdraw from one or more courses and receive a refund of tuition
    • Submit Call to Service documentation from military to the Kodiak Corner to withdraw and receive refund.
  • Be given an incomplete and allowed to complete the course upon release from duty
    • Submit Call to Service documentation from military to the Kodiak Corner.
    • Then contact the instructor to do an Incomplete Contract with the instructor.
    • The instructor gets the form from Student Learning.
  • Continue the course and be given full credit
    • Any missed class sessions will be excused absences. Upon return to campus, students will be allowed a reasonable period of time to submit missed work. At the discretion of the instructor, there may be cases in which the student has already completed sufficient class work to justify an earned grade. The student called to duty is required to submit written notice of call to service
    • Submit Call to Service documentation from military to the Kodiak Corner.
    • Then contact the instructor to make arrangements for course work plan and timeline.

If any questions or concerns arise, the student and/or the instructor will contact Veterans Academic Advising at veterans@cascadia.edu. We will gladly assist the student and/or the instructor in resolving any issues to deployment.

For more information, please refer to RCW 28B.10.270 and Senate Bill 5343.

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