Department Policies
Departments across campus employ policies to encourage and assist in equitable access to student learning and resources.

Information Technology Services Policies
The Acceptable Use Policy defines how students, staff, and faculty are able to legally, ethically, and fairly use Cascadia's technology resources. The policy defines the legal rights of Cascadia in reference to Cascadia College computer systems, it defines the rights of users and their data, it states that only legal, licensed copies of software are permitted to be installed on campus computers. It holds all users responsible for using the computers in an ethical manner as defined by state law. Cascadia College maintains the right to monitor all its systems to ensure that no single user places college's systems at risk nor unfairly monopolizes network resources such that resource availability declines for others.
Purpose
The purpose of this policy is to outline the acceptable uses of computing and information technology resources for Cascadia College community. This policy outlines the standards for acceptable use of College computing and information technology resources that include, but are not limited to, equipment, software, networks, data and telecommunications equipment whether owned, leased or otherwise provided by Cascadia.
Acknowledgement and Acceptance
By logging into a Cascadia computer, or network system via remote services or personal device(s), you are acknowledge and accept the terms of use as set forth in the Acceptable Use Policy. We recommend that you read through the entire Acceptable Use Policy before utilizing any of Cascadia's network resources. If you have a question or concern that you don't feel is covered in the Acceptable Use Policy, please email it to the HelpDesk at itservices@cascadia.edu.
Acceptable Uses
Preserving the access to information resources is a community effort that requires each member to act responsibly and guard against abuses. Therefore, both the Cascadia community as a whole and each individual user have an obligation to abide by the following standards of acceptable and ethical use:
- Use only those computing and information technology resources and data for which you have authorization and only in the manner and to the extent authorized.
- Use computing and information technology resources only for their intended purpose.
- Protect the confidentiality, availability, and integrity of computing and information technology resources, including data.
- Abide by applicable laws and College policies and all applicable contracts and licenses and respect the copyright and intellectual property rights of others, including the legal use of copyrighted material.
- Respect the finite capacity of resources and limit use so as not to consume an unreasonable amount of resources or to interfere unreasonably with the activity of others.
- Respect the privacy and personal rights of others.
Unacceptable Uses
The following unacceptable uses apply to all uses of College technology resources. In the constantly changing world of information technology, it is impossible to enumerate all non-acceptable uses of College computers, information systems, and networks. All users are expected to conduct themselves within acceptable use boundaries and may not infringe on the following examples of unacceptable use.
- Use IS resources without proper authorization.
- Attempt to monitor, intercept, analyze or modify network traffic or transactions not specifically addressed to your computer.
- Harass, defame, intimidate or threaten anyone through the use of computing or network resources.
- Use computing or network resources for profit, commercial or political use.
- Attempt to alter or reconfigure any College IS resources, e.g. network infrastructure, servers.
- Attempt to obtain privileges for which you are not authorized.
- Attempt to learn another user's password(s) or personal information.
- Attempt to alter or obscure your identity or your computer's identity, including but not limited to IP Address and email address, while communicating on any network.
- Interfere with or disrupt computer or network accounts, services or equipment of others including but not limited to consumption of excessive IS resources, (e.g. local area network or Internet bandwidth) through the propagation of worms or viruses or the inappropriate sending of broadcast messages to large number of hosts.
- Interfere with or circumvent the IS Group's responsibilities and procedures.
- Consume excessive IS resources, e.g. Local Area Network or Internet Bandwidth.
- Abuse email privileges.
- Download and/or share copyrighted material for which you do not have the proper authorization.
Applicability
This policy applies to all users of Cascadia computing and information technology resources including faculty, staff, students, alumni, guests, external individuals or organizations and individuals accessing external network services, such as the Internet via College facilities. The Director for Information Services will determine operational policies, networking standards and procedures to implement the principles outlined in this policy. IS has the right to protect shared information services.
Coordination with Other Policies and Law
Users of information service resources at Cascadia are subject to applicable federal, state, and local laws, applicable contracts and licenses, and other university policies, including those for Human Resources, and those contained in the faculty and student handbooks, and notably those policies governing copyright and intellectual property compliance. Users are responsible for ascertaining, understanding, and compliance with the laws, rules, policies, contracts and licenses applicable to their particular uses.
Sanctions for Violations
Failure to comply with the appropriate use of computing and information technology resources threatens the atmosphere for the sharing of information, the free exchange of ideas and the secure environment for creating and maintaining information property and subjects one to disciplinary action. Any member of the Cascadia community found using computing and information technology resources in violation of this policy may be denied access to College computing resources and may be subject to disciplinary action, both outside and within the College, including, without limitation, suspension of system privileges, expulsion from school, termination of employment and/or legal action as may be appropriate.
Information Services will publish a procedure describing how student violations are administered.
Privacy and Security
There is no inherent expectation of privacy for information stored on Cascadia information services resources, except as provided by federal and state law and other College policy. Every effort will be made to maintain individual privacy, but the College will not be liable for the failure of these privacy efforts. While the College does not routinely monitor individual usage of its computing resources, the normal operation and maintenance of the College's computing resources require the backup and caching of data and communications, the logging of activity, the monitoring of general usage patterns, the scanning of systems and network ports for anomalies and vulnerabilities, and other such activities that are necessary for the rendition of service.
Cascadia College strives to test its technologies to ensure a positive user experience for all students and staff. If you cannot access content or use a feature due to a disability, please report the issue to:
Information Systems Help Desk18345 Campus Way NE
Bothell, WA 98072
itservices@cascadia.edu
425-352-8228
Please let us know:
- What you were trying to do
- What technologies were you using
- What barrier or issue you encountered
- The web address where you experienced this issue
- Your name and contact information
For more information about providing feedback, please see Contacting Organizations About Inaccessible Websites from the Web Accessibility Initiative (WAI) for tips regarding what information you could provide so we can make improvements.
Complaint Procedure for Accessible Technology
- Complaints routed to Help Desk
- Complaints received by email, phone, or writing will by routed to Cascadia's Technology Help Desk
- Complaint assigned to technician
- A ticket will be created for each complaint and forwarded to the assistive technology work queue for resolution
- Research and response
- A technician will claim a ticket and acknowledge receipt within 3 business days of receipt. Technicians will research the problem, working with the Assistant Director of eLearning, the eLearning Instructional Designer, and Information Services staff as appropriate to research and address the complaint. An initial response to begin the process of resolving the complaint will be made within 5 business days of the receipt.
- Resolution and documentation
- Date of accessibility request
- Contact information for individual filing complaint
- Initial feedback
- Assessment of needs based on feedback
- Options reviewed for resolving the problem
- Problem resolution and date of resolution
- Outstanding risks associated with the resolution
- Accessibility Coordinator signature
This policy addresses collection, use, security of, and access to information that may be obtained through use of Cascadia's website.
Personal Information
To review your personal information, or request correction of your personal information contact Cascadia College at:
Kodiak Corner/Student Services CenterCascadia College
18345 Campus Way NE, Bothell, WA 98011
(425) 352-8860 phone
(425) 352-8137 fax
Information Collected and How it is Used
If you do nothing during your visit to our website but browse, read pages, or download information, we will gather and store certain information about your visit. This information does not identify you personally. We automatically collect and store the following information about your visit:
- Internet protocol (IP) address and domain name used. The IP address is a numerical identifier assigned either to your internet service provider or directly to your computer. We use the IP address to direct internet traffic to you. This address can be translated to determine the domain name of your service provider.
- Type of browser and operating system you used
- Date and time you visited this site
- Webpages or services you accessed at this site
The information we automatically collect or store is logged and used to improve the content and usefulness of our web services and to help us understand how people are using our website.
What We Collect If You Volunteer Information
If during your visit to our website you participate in a survey, send an email, or perform some other transaction online, the following additional information will be collected:
- Email address, and contents of email, for those who communicate with us via email
- Information volunteered in response to a survey
- Information volunteered through an online form for any other purpose
- The information collected is not limited to text characters and may include audio, video, and graphic information formats you send us.
We use your email to respond appropriately. This may be to respond to you, to address issues you identify, to further improve our website, or to forward the email to another agency for appropriate action. Survey information and information from other online forms is used for official college business only.
Personal Information and Choice
You may choose whether to provide personal information online. Personal information is information about a person that is readily identifiable to that specific individual. Personal information includes such things as an individual's name, address, and phone number. A domain name or IP address is not considered personal information.
We collect no personal information about you unless you voluntarily provide it to us by sending us an email, participating in a survey, or completing an online form. You may choose not to contact us by email, participate in a survey, or to provide any personal information using an online form. Your choice to not participate in these activities will not impair your ability to browse cascadia.edu and read or download any information provided on the site. Alternatives such as mail, fax, or telephone are available if you so choose.
If personal information is requested on the website or volunteered by the user, state law and the federal Privacy Act of 1974 may protect it. However, this information is a public record once you provide it, and may be subject to public inspection and copying if not protected by federal or state law.
If you believe that your personal information is being used for a purpose other than what was intended when submitted, you may contact Cascadia College by mail, fax, or telephone.
The collection of personal information requested from or volunteered by children online or by email will be treated the same as information given by an adult, and may be subject to public access.
Public Access to Information
In the State of Washington, laws exist to ensure that government is open and that the public has a right to access appropriate records and information possessed by state government. At the same time, there are exceptions to the public's right to access public records that serve various needs including the privacy of individuals. Exceptions are provided by both state and federal laws.
All of the information collected at this site becomes public records that may be subject to inspection and copying by members of the public, unless an exemption in law exists. Statue RCW 42.17.260(1) states that:
Each agency, in accordance with published rules, shall make available for public inspection and copying all public records, unless the record falls within the specific exemptions of subsection (6) of this section [RCW 42.17.260(6)], RCW 42.17.310, 42.17.315, or other statute which exempts or prohibits disclosure of specific information or records. To the extent required to prevent an unreasonable invasion of personal privacy interests protected by RCW 42.17.310 and 42.17.315, an agency shall delete identifying details in a manner consistent with RCW 42.17.310 and 42.17.315 when it makes available or publishes any public record; however, in each case, the justification for the deletion shall be explained fully in writing.
Sanctions for Violations
Failure to comply with the appropriate use of computing and information technology resources threatens the atmosphere for the sharing of information, the free exchange of ideas and the secure environment for creating and maintaining information property and subjects one to disciplinary action. Any member of the Cascadia community found using computing and information technology resources in violation of this policy may be denied access to College computing resources and may be subject to disciplinary action, both outside and within the College, including, without limitation, suspension of system privileges, expulsion from school, termination of employment and/or legal action as may be appropriate.
Information Services will publish a procedure describing how student violations are administered.
Privacy and Security
There is no inherent expectation of privacy for information stored on Cascadia information services resources, except as provided by federal and state law and other College policy. Every effort will be made to maintain individual privacy, but the College will not be liable for the failure of these privacy efforts. While the College does not routinely monitor individual usage of its computing resources, the normal operation and maintenance of the College's computing resources require the backup and caching of data and communications, the logging of activity, the monitoring of general usage patterns, the scanning of systems and network ports for anomalies and vulnerabilities, and other such activities that are necessary for the rendition of service.
In the event of a conflict between this Privacy Notice and the Public Records Act or other law governing the agency's disclosure of records, the Public Records Act or other applicable law will control.
For additional information visit the complete Revised Code of Washington (RCW) is available.
Non-Disclosure of Certain Personal Information
You may be required to provide certain personal information when you use web-enabled applications that are described below.
Credit Card Payment
Cascadia College may require you to provide certain personal information in order to pay tuition and fees over the web. This information is required in order to verify your identify and to verify your credit card number and expiration date. You may choose not to provide this information, but if you choose not to provide it we will be unable to apply tuition and fee payment over the web and you will have to pay your tuition and fees in person.
Student Information
Only directory information can be released without student's authorization. Directory information may include student's name, address, telephone number, date and place of birth, major fields of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, and other similar information.
Students must sign a release in order to have any other information disclosed or to withhold all information. Education information may be released to other institutions that have requested the records and in which the student seeks or intends to enroll. Information may be released to a third party without student's consent if an emergency situation exists or if information is requested officially by means of a subpoena, court order, or legal report. Additionally, Congress requires student information to be released to military recruiters if officially requested.
Family Educational Rights and Privacy Act of 1974 (FERPA) Section 438, Public Law 90 247 Title IV, as amended, 88 Stat 571 574 (20 USC 1232g) otherwise known as the Buckley Amendment Family Educational Rights and Privacy Act. RCW 42.17.310 (a) and (ss) exempts the following from public inspection and copying: (a) Personal information in any files maintained for students in public schools, patients or clients of public institutions or public health agencies, or welfare recipients; (ss) Credit card numbers, debit card numbers, electronic check numbers, card expiration dates, or bank or other financial account numbers supplied to an agency for the purpose of electronic transfer of funds, except when disclosure is expressly required by law.
Degree Audit
Cascadia College may require you to provide certain personal information in order to perform a degree audit of your records over the web. The information is required in order to verify your identity. You may choose not to provide this information, but if you choose not to provide it we will be unable to display a degree audit of your records over the web, and you will have to request a degree audit in person at the Enrollment Services Office.
Financial Aid Inquiry
Cascadia College may require you to provide certain personal information in order to obtain your financial aid status over the web. The information is required in order to verify your identity. You may choose not to provide this information, but if you choose not to provide it we will be unable to give you your financial aid status over the web, and you will have to obtain this information in person at the Student Financial Services Office.
Hope and Lifetime Learning Tax Credit
Cascadia College may require you to provide certain personal information in order to allow you to view and copy course enrollment and payment information. The information is required in order to provide you with the tax information needed for compliance with the Internal Revenue Service reporting requirements for the Hope and Lifetime Leaning tax credits. You may choose not to provide this information, but if you choose not to provide it, we will be unable to display your enrollment and payment information and you will have to obtain a copy of your enrollment and payment records in person at the cashier in the Enrollment Services Office.
Registration
Cascadia College may require you to provide certain personal information in order to register for classes over the web. The information is required in order to verify your identity. You may choose not to provide this information, but if you choose not to provide it you will be unable to register for classes over the web, and you will have to register for classes in person.
Registration Appointment
Cascadia College may require you to provide certain personal information in order to obtain your registration appointment information over the web. The information is required in order to verify your identity. You may choose not to provide this information, but if you choose not to provide it we will be unable to display your registration appointment information over the web, and you will have to obtain your registration appointment information address in person at the Enrollment Services Office.
Student Address Change
Cascadia College may require you to provide certain personal information in order to change your address over the web. The information is required in order to verify your identity. You may choose not to provide this information, but if you choose not to provide it we will be unable to change your address over the web, and you will have to change your address in person at the Enrollment Services Office.
Student PIN Change
Cascadia College may require you to provide certain personal information in order to change your PIN over the web. The information is required in order to verify your identity. You may choose not to provide this information, but if you choose not to provide it we will be unable to change your PIN over the web, and you will have to change your PIN in person at the Enrollment Services Office.
Student Schedule
Cascadia College may require you to provide certain personal information in order to view your quarterly schedule. The information is required in order to verify you identity. You may choose not to provide this information, but if you choose not to provide it we will be unable to display your quarterly schedule over the web, and you will have to obtain a copy of your quarterly schedule in person at the Enrollment Services Office.
Unofficial Transcript
Cascadia College may require you to provide certain personal information in order to view your unofficial transcript over the web. The information is required in order to verify your identity. You may choose not to provide this information, but if you choose not to provide it we will be unable to display your unofficial transcript over the web, and you will have to view your unofficial transcript in person at Enrollment Services.
Review and Correction of Personally Identifiable Information
You can review any personally identifiable information Cascadia College collects about you by using the information in the Contact Information section at the end of this notice. You may recommend changes to your personally identifiable information you believe to be inaccurate by submitting a written request that credibly shows the inaccuracy. We will take reasonable steps to verify your identity before granting access or making corrections (RCW 43.105.310).
Information Security
Cascadia College, as developer and manager of cascadia.edu, has taken several steps to safeguard the integrity of its data and prevent unauthorized access to information maintained by Cascadia College.
These measures are designed and intended to prevent corruption of data, block unknown or unauthorized access to our systems and information, and to provide reasonable protection of private information in our possession.
This information should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof, the security of information provided via Cascadia College websites.
Disclaimer
The Cascadia College website has many links to other websites. These include links to websites operated by other government agencies, nonprofit organizations, and private businesses. When you link to another site, you are no longer on the Cascadia College website and this privacy notice will not apply. When you link to another website, you are subject to the privacy policy of that new site.
Cascadia College is a YouTube API Client and we link to our videos from the homepage. If you click into YouTube, you are bound by the YouTube Terms of Service and the Google Privacy policy.
Reference in this website to any specific commercial products, processes or services, or the use of any trade, firm, or corporation name is for the information and convenience of the public, and does not constitute endorsement, recommendation, or favoring by the State of Washington, Cascadia College, its officers, employees, or agents.
Neither the State of Washington, nor any agency, officer, or employee of the State of Washington warrants the accuracy, reliability, or timeliness of any information published by this system, nor endorses any content, viewpoints, products, or services linked from this system, and shall not be held liable for any losses caused by reliance on the accuracy, reliability, or timeliness of such information. Portions of such information may be incorrect or not current. Any person or entity that relies on any information obtained from this system does so at their own risk.
Marketing & Communications
Overview
Cascadia College is committed to a safe, well-maintained campus environment that allows for free expression of ideas. In order to balance both interests, our posting procedures for publicity and communication will be uniformly applied.
These procedures apply to CC1, CC2, CC3/GLA, and the first floor of LBA. For shared facilities, please adhere to UW Bothell’s procedures under Facilities 4.0.
Procedures
- Only content used to promote events, courses, activities, etc. sanctioned by official Cascadia or UW Bothell student or employee groups can be posted inside CC1, CC2 and CC3, with the exception of Community Bulletin Boards. See Posting Areas for more information.
- Materials must identify the sponsoring class, club, or organization and include contact information.
- Materials must include the following non-discrimination statement:
- Cascadia does not discriminate based on -- but not limited to -- race, color, national origin, citizenship, ethnicity, language, culture, age, sex, gender identity or expression, sexual orientation, pregnancy or parental status, marital status, actual or perceived disability, use of service animal, economic status, military or veteran status, spirituality or religion, or genetic information in its programs, activities, or employment, and is prohibited from discrimination by college policy and state and federal law. See www.cascadia.edu/ND
- Materials used to promote events must include event accommodation request information:
- To request reasonable accommodation to participate in the event, contact Student Accessibility Services at 425-352-8128.
- Materials must be mounted using blue tape only in small loops on the back of the posters and flyers; not visible on the front.
- Materials will comply with the Cascadia College Code of Conduct.
- All printed materials written in a language other than English, must be accompanied by an English translation.
- The number of posters printed for a specific event or campaign will not exceed:
- 5 small (under 11”x17”) on each floor of CC1/2 and CC3 for a total of 35
- 1 large (11”x17” or larger) on each floor of CC1/2 and CC3 for a total of 7
- All materials are to be posted on concrete walls and metal railings only. Do not post on painted walls, windows, elevators, or near emergency maps and medical/fire equipment.
- Materials cannot be posted in the stairwells in accordance with building fire code.
- Materials will be taken down if they:
- Contain obscene or defamatory language
- Contain commercial speech unrelated to College functions
- Promote the imminent prospect of actual violence or harm
- Pose a material and substantial threat to the educational environment
- Do not meet the guidelines above
-
Community bulletin boards are available to College employees, students, and non-college groups or individuals. Bulletin boards are cleared at the end of each quarter.
- CC1, 2nd Floor, in hallway on either side of the stairwell
- CC3, 1st Floor, to the right of the stairwell
Restricted areas
Do not post in the following areas (except for Cascadia Facilities):
- Painted surfaces
- Interior and exterior windows and doors
- Fire doors
- Stairwell walls, doors
- CC2 hallway North of the Vista
- On or in elevators
- Bus stops
- Restrooms
- Classrooms
Pavement
Sidewalk chalk is permissible as long it adheres to the following:
- Must coordinate with facilities@cascadia.edu
- Meets relevant guidelines above
- Must use biodegradable chalk only
- Must be limited to walkways from the south end of CC1 to the bus stop
- Must be at least 20’ from exterior doors to prevent tracking inside
Overview
The purpose of Cascadia College’s official social media accounts is to provide students, fans, followers, and friends information about our programs, department groups, and events.
Cascadia College is dedicated to providing a meaningful educational experience for all of our students and we value diversity and inclusion within our community. Views that are expressed in our official accounts do not necessarily represent the school’s views, but we recognize that a thriving academic community is not possible without our students, fans, followers, and friends sharing their thoughts freely with one another on our official social media accounts.
Policies
To ensure the interactions on our official social media account further meaningful dialogue, we reserve the right to monitor the conversations by removing comments and/or posts that:
- Are not responsive to the topic, including, but not limited to, spam and similar comments promoting a product, service, or entity unrelated to the discussion;
- Include content that constitutes discriminatory harassment on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation;
- Include obscenity, sexual content, or links to sexual content;
- Involve illegal activity or the encouragement of illegal activity;
- Impersonate someone else;
- Include information that could compromise the safety of the college’s employees or students;
Posts, comments, replies, or any public commentary containing any of the above may be deleted. Multiple violations may result in the restriction of your ability to interact with Cascadia College on social media, blogs, or other online forums.
We respect the privacy of your identity; however, persons making threats or using offensive language may be reported to the appropriate authorities.
All posted content and commentary are public records subject to public disclosure under the Public Records Act.
Creating and Maintaining College Social Media Channels
If a department, program or student organization would like to create a new social media channel please contact cascadiacomm@cascadia.edu
- We will ensure there is no overlap or duplication
- We will share best practices and help you get started
The Marketing & Communications department requires that all social media channels associated with Cascadia College register account, administrator(s), logins and passwords with their office
Any questions regarding the posting policy, please contact: cascadiacomm@cascadia.edu
Student Accessibility Services
Veteran Services
Section 103, PL 115-407
In accordance with Title 38 US Code 3679 subsection (e), Cascadia College adopts the following additional provisions for any students using U.S. Department of Veterans Affairs (VA) benefits, while payment to the institution is pending from the VA. Cascadia College will not:
- Prevent the student's enrollment;
- Assess a late penalty to;
- Require student secure alternative or additional funding;
- Deny their access to any resources, access to classes, libraries or other institutional facilities available to other students who have satisfied their tuition and fee bills to the institution.
However, to qualify for this provision, such students may be required to:
- Produce the Certificate of Eligibility by the first day of class;
- Produce written request to be certified;
- Provide additional information needed to properly certify the enrollment as described in other institutional policies.
The law prohibits payment for auditing a course or payment for any course for which a grade assigned is not used in computing requirements for graduation. This includes repeats of grade of “D” or better (unless a higher grade is required); withdrawals; and courses which are not applicable for your declared degree objective. This does not apply to repeats of required courses which you have failed. If you are not sure, please contact the VA Certifying Official before repeating a course.
The Higher Education Relief Opportunities for Students (HEROES) Act of 2003 (Public Law 108-76 section: 5) is intended to ensure that service members who are receiving Federal student aid are not adversely affected because of their military status and to minimize the administrative burden placed on individuals.
And according to a 2004 Washington State law, a member of the Washington National Guard or any other military reserve component who is ordered to active federal service for a period exceeding 30 days, has the right to:
- Withdraw from one or more courses and receive a refund of tuition
- Submit Call to Service documentation from military to the Kodiak Corner to withdraw and receive refund.
- Be given an incomplete and allowed to complete the course upon release from duty
- Submit Call to Service documentation from military to the Kodiak Corner.
- Then contact the instructor to do an Incomplete Contract with the instructor.
- The instructor gets the form from Student Learning.
- Continue the course and be given full credit
- Any missed class sessions will be excused absences. Upon return to campus, students will be allowed a reasonable period of time to submit missed work. At the discretion of the instructor, there may be cases in which the student has already completed sufficient class work to justify an earned grade. The student called to duty is required to submit written notice of call to service
- Submit Call to Service documentation from military to the Kodiak Corner.
- Then contact the instructor to make arrangements for course work plan and timeline.
If any questions or concerns arise, the student and/or the instructor will contact Veterans Academic Advising at veterans@cascadia.edu. We will gladly assist the student and/or the instructor in resolving any issues to deployment.
For more information, please refer to RCW 28B.10.270 and Senate Bill 5343.
All veterans wishing to use, or using VA Educational benefits, must comply with the school's Academic Standards Policy for VA Educational benefits in order to continue to use his/her benefits at Cascadia. Academic progress will be reviewed at the end of each quarter in accordance with Academic Standards.