Board Policies

Official Name of District Policy

The official name of the District, established under and by virtue of the laws of the State of Washington, shall be "Community College District 30." Within the Board Policies and Administrative Procedures Manual, the terms "District" and "College” both refer to Cascadia College or Community College District 30.

Official Name of the College Policy

The official name of the College, established under and by virtue of the laws of the State of Washington, shall be "Cascadia College." Within the Board Policies and Administrative Procedures Manual, the terms "District" and "College” both refer to Cascadia College or Community College District 30.

Board Title Policy

The Board of Trustees shall be known as the "Board of Trustees of Cascadia College" (herein referred to as the "Board").

Boundaries of the District Policy

Cascadia College is a state agency established and organized under the authority of chapter 28B.50 RCW for the purpose of implementing the educational goals established by the legislature in RCW 28B.50.020. The Administrative office of the district is located on the college campus within the county of King, Washington. The College campus comprises the central headquarters for all operations of the district.

The state of Washington is divided into thirty college districts.

Board Offices / Organization Operation Information Policy

Organization

Cascadia College is established in Title 28B RCW as a public institution of higher education. The college is governed by a five-member board of trustees, appointed by the governor. The board employs a president, who acts as the chief executive officer of the college. The president establishes the structure of the administration.

Operation

The administrative office is located at the following address:

The office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, except legal holidays.

Information

Additional information about Cascadia College District 30 may be obtained by calling 425-352-8000, or by addressing a request to:

[Statutory Authority: RCW 28B.50.140. WSR 15-07-087, § 132Z-133-010, filed 3/17/15, effective 4/17/15. Statutory Authority: Executive Order 97-02, RCW 28B.10.902 and 28B.10.903. WSR 05-06-003, § 132Z-133-010, filed 2/17/05, effective 3/20/05. Statutory Authority: Chapter 28B.50 RCW. WSR 96-14-098, § 132Z-133-010, filed 7/2/96, effective 8/2/96.]

Rules Coordinator Policy

The rules coordinator for Cascadia College as designated by the president is:

[Statutory Authority: RCW 28B.50.140. WSR 15-07-088, § 132Z-134-010, filed 3/17/15, effective 4/17/15. Statutory Authority: Executive Order 97-02, RCW 28B.10.902 and 28B.10.903. WSR 05-06- 003, § 132Z-134-010, filed 2/17/05, effective 3/20/05. Statutory Authority: Chapter 28B.50 RCW. WSR 96-14-098, § 132Z-134-010, filed 7/2/96, effective 8/2/96.]

Public Records Exempt from Inspection Policy

Records exempt from inspection or copying.

1. Public Records Act exemptions.

   The Public Records Act, chapter 42.56 RCW, exempts from inspection or copying certain categories of records as set forth in the Public Records Act or under other statutes. The public records officer will disclose the existence of exempt records as required by law, but will deny the inspection or copying of such records to the extent that the records are exempt from inspection or copying under the Public Records Act or other applicable law.

2. Commonly applied exemptions.

   The public records office maintains a list explaining the exemptions most commonly applied by the college in processing requests for public records. A copy of the list can be requested from the public records officer and will typically be provided by the records officer in responding to a request for records that are determined in whole or in part to be exempt from inspection or copying.

3. Determining applicable exemptions.

   The public records officer may seek information from the requestor sufficient to determine whether another statute prohibits disclosure of the requested records. For example, student education records generally may not be disclosed to third parties without the student's written consent.

[Statutory Authority: RCW 28B.50.140 and chapter 34.05 RCW. WSR 18-11-133, § 132Z-276-070, filed 5/23/18, effective 6/23/18. Statutory Authority: Executive Order 97-02, RCW 28B.10.902 and 28B.10.903. WSR 05-06-003, § 132Z-276-070, filed 2/17/05, effective 3/20/05. Statutory Authority: Chapter 28B.50 RCW. WSR 96-14-098, § 132Z-276-070, filed 7/2/96, effective 8/2/96.]

Protection of Public Records Policy

1. Notifying interested persons.

   The college, as required or permitted by law or contract, including any collective bargaining agreement, and in other appropriate circumstances, may notify persons named in a public record, or to whom the record specifically pertains, that release of the record has been requested and that such persons may apply to the superior court for a protective order under RCW 42.56.540.

2. Applying for court protection.

   The college in appropriate circumstances may apply to the superior court for a protective order enjoining the examination of any specific public record in accordance with the procedures under RCW 42.56.540. Nothing in this chapter shall be construed as either requiring or prohibiting the college's application to the court for such an order.

[Statutory Authority: RCW 28B.50.140 and chapter 34.05 RCW. WSR 18-11-133, § 132Z-276-120, filed 5/23/18, effective 6/23/18. Statutory Authority: RCW 28B.50.140. WSR 15-07-091, § 132Z-276-120, filed 3/17/15, effective 4/17/15. Statutory Authority: Executive Order 97-02, RCW 28B.10.902 and 28B.10.903. WSR 05-06-003, § 132Z-276-120, filed 2/17/05, effective 3/20/05. Statutory Authority: Chapter 28B.50 RCW. WSR 96-14-098, § 132Z-276-120, filed 7/2/96, effective 8/2/96.]

Public Records and Contact Information Policy

Cascadia College makes every effort to respond to public records requests in a timely manner. Written requests are preferred. Please submit your request via email, mail, or fax to:

Requests may also be submitted in person at the President’s Office (CC2-281) during normal business hours 8:00 a.m. to 4:00 p.m.

There is no charge to inspect records in person, however, in accordance with RCW 42.56.120, the college may charge a fee for providing printed or digital copies of records. The fee schedule is as follows:

• Fifteen cents per page for photocopies of public records, printed copies of electronic public records when requested by the person requesting records, or for the use of agency equipment to photocopy public records.
• Ten cents per page for public records scanned into an electronic format or for the use of agency equipment to scan the records.
• Five cents per each for electronic files or attachments uploaded to email, cloud-based data storage service, or other means of electronic delivery; and
• Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of agency equipment to send the records electronically. The agency shall take reasonable steps to provide the records in the most efficient manner available to the agency in its normal operations; and
• The actual cost of any digital storage media or device provided by the agency, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or deliver charge.

More than one type of charge may apply to copies produced in response to a single request.

Vacancies Policy

Any vacancy occurring in the Board shall be filled by appointment by the Governor of the State of Washington. If the vacancy occurs prior to the expiration of any term, the new Board member shall be appointed only for the remainder of the term. When the vacancy occurs at the end of a term and at the discretion of the Governor, the new Board member may be appointed for a term of five years. The Governor may elect to appoint a new member of the Board for the full term of five years.

Trustee Eligibility Policy

Every trustee shall be a resident and qualified elector of the District. No trustee may be an employee of the community college system, a member of the Board of Directors of any school district, or a member of the governing Board of any public or private educational institution.

Each Board of Trustees shall organize itself by electing a chair from its members. The Board shall adopt a seal and may adopt such by-laws, rules and regulations, as it deems necessary for its own government. The President of the College (or designee) shall serve as the secretary of the Board, who shall not be deemed to be a member of the Board.

Authority of Members of the Board Policy

Individual members of the Board have power and authority only when acting formally as members of the Board in session at regular or special meetings.

Delegation of Authority Policy

[formerly Resolution 98-12-02, superseding Resolution 95-05-02]

The Board of Trustees of College District 30 delegates all powers and duties listed in RCW 28B.50.140, (1) except the authority to hire the College or District President or set their salary or working conditions as contained in RCW 28B.50.140 (3) and (14), and (2) the authority to make final decisions regarding awarding of tenure, and these delegated powers and duties may be exercised by the President in the name of the Board of Trustees. These delegated powers and duties shall specifically include the power to enter into Inter-local Agreements. In addition to other specific authority as has been or may be delegated to the President, the Board of Trustees of College District 30 further delegates all expressed or implied authority to carry out the administration and operation of the District 30 Board of Trustees, including the authority to further delegate the authority to those College Officers they deem appropriate.

Individual members of the Board have power and authority only when acting formally as members of the Board in session at regular or special meetings.

Board Duties and Responsibilities Policy

The Board, responsible to the citizens of Community College District 30 and sensitive to their hopes, ambitions, and needs, shall have the legislative responsibility of formulating broad public policy for community college education in the District. The formulation and adoption of written policies shall constitute the basic method by which the Board exercises its leadership in the operation of the District.

Without limiting the powers granted to the Board by the state, and subject to lawful and applicable rules and regulations, Board responsibilities are as follows:

1. Select and appoint a President to be the executive head of the College.
2. Delegate authority to the College President for the administration of the college pursuant to RCW 28B.50.140.
3. Determine the broad general policies, which will govern the operation of the College and review them periodically.

Authority to Grant Honorary Degrees Policy

It shall be the policy of Cascadia College to recognize outstanding accomplishment by awarding honorary degrees subject to the Approval of the Board of Trustees. The Board directs the President to bring a proposed procedure to the board for approval to implement this policy.

Keep Washington Working Act Implementation Policy

The Washington State Legislature passed the Keep Washington Working Act (KWW) during the 2019 legislative session to ensure the state of Washington “remains a place where the rights and dignity of all residents are maintained and protected in order to keep Washington working.” Pursuant to RCW 43.10.310(2), Cascadia College adopts the following policy consistent with the AGO model policy which implements the KWW Act and ensure that all residents have access to high quality education.

1. Applicability of Policies Related to Immigration Enforcement
   1. Cascadia College adheres to all requirements of federal and state law.
   2. The provisions of this policy shall apply to Cascadia College and all school facilities, which include (but are not limited to) adjacent sidewalks, parking areas, sports facilities, and entrances and exits from said building spaces.
   3. Cascadia’s policies prohibiting participation or aid in immigration enforcement shall apply for enforcement activity against students and their families, staff, and volunteers.
   4. Cascadia personnel shall presume that activities by federal immigration authorities, including surveillance, constitute immigration enforcement.
2. Access to Schools
   1. Cascadia College does not exclude students from receiving an education or unlawfully discriminate against anyone because of their race, color, national origin, age, disability, gender identity, immigration or citizenship status, sex, creed, use of a trained dog guide or service animal by a person with a disability, sexual orientation, or on any other basis prohibited by federal, state, or local law.
   2. Cascadia College shall ensure that all school staff and volunteers are aware of the rights of immigrant students to an education.
   3. Cascadia College shall ensure that information reviewed to determine eligibility for instate tuition or other benefits and any reporting requirements is limited only to the information necessary for residency determinations and in compliance with KWW and any other applicable state or federal laws.
   4. Cascadia College shall separate all information on individuals with foreign student visa status (F, J and M visas) retained for the purpose of reporting to the Student Exchange and Visitor Information System (SEVIS)15 as part of the Student and Exchange Visitor Program from general enrollment platforms or other directory information. For information about SEVIS, please refer to Student and Exchange Visitor Program, U.S. Immigration and Customs Enforcement, available online (last visited May 17, 2020).
3. Immigration Enforcement on School Grounds
   1. Cascadia College does not grant permission for any person engaged, or intending to engage, in immigration enforcement, including surveillance, access to school grounds or their immediate vicinity. Cascadia College staff shall direct anyone engaging, or intending to engage, in immigration enforcement, including federal immigration authorities with official business that must be conducted on school grounds, to the President’s Office prior to permitting entrance. Cascadia College employees shall presume that activities by federal immigration authorities, including surveillance, constitute immigration enforcement.
   2. If anyone attempts to engage in immigration enforcement on or near Cascadia College grounds, including requesting access to a student, employee, or school grounds:
      1. Employees shall immediately alert and direct the person to the President’s Office who shall verify and record the person’s credentials (at least, badge number and name), record the names of all persons they intend to contact, collect the nature of their business at the school, request a copy of the court order or judicial warrant, and log the date and time and forward the request to Cascadia legal counsel for review.
      2. Employees shall request that any person desiring to communicate with a student, enter school grounds, or conduct an arrest first produce a valid court order or judicial warrant.
      3. Cascadia legal counsel shall review the court order or judicial warrant for signature by a judge and validity. For Cascadia College to consider it valid, any court order or judicial warrant must state the purpose of the enforcement activity, identify the specific search location, name the specific person to whom access must be granted, include a current date, and be signed by a judge.
      4. Cascadia legal counsel shall review written authority signed by an appropriate level director of an officer’s agency that permits them to enter Cascadia College property, for a specific purpose. If no written authority exists, Cascadia legal counsel shall contact the appropriate level director for the officer’s agency to confirm permission has been granted to enter Cascadia College property for the specific purpose identified.
      5. Upon receipt and examination of the required information, the Cascadia Legal Council will determine whether access shall be allowed to contact or question the identified individual and shall communicate that decision to the President’s Office.
      6. If the requestor is seeking access or information regarding a student under 18 years old, the executive team of the college shall make a reasonable effort, to the extent allowed by FERPA, to notify the parent/guardian of any immigration enforcement concerning their student, including contact or interview.
      7. The College President, authorized designee, or legal counsel shall request the presence of a college representative to be present during any interview. Access to information, records, or areas beyond that specified in the court order or judicial warrant shall be denied.
4. Gathering Immigration Related Information
   1. Cascadia College employees shall not inquire about, request, or collect any information about the immigration or citizenship status or place of birth of any person accessing services provided by, or in connection with the school. Cascadia College employees shall not seek or require information regarding or probative of any person’s citizenship or immigration status where other information may be sufficient for the college purposes. This does not prohibit residency officers or related staff from reviewing information from students or others on a voluntary basis in order to determine that a student is qualified for in-state tuition rates.
   2. Cascadia College policies and procedures for gathering and handling student information during enrollment or other relevant periods shall be made available in writing to students and their guardian(s) at least once per school year in a manner that Limited English Proficient (LEP) individuals will understand.
   3. If Cascadia College is required to collect and provide information related to a student’s national origin (e.g., information regarding a student’s birthplace, or date of first enrollment in a U.S. school) to satisfy certain federal reporting requirements for special programs, prior to collecting any such information or reporting it, Cascadia College shall (except with respect to reporting requirements necessary for compliance with the Student and Exchange Visitor Program):
      1. If feasible, consult with legal counsel regarding its options, including alternatives to the specific program or documents accepted as adequate proof for the program;
      2. Explain reporting requirements to the student and student’s parent(s) and/or guardian(s), in their requested language, including possible immigration enforcement impact;
      3. If moving forward with collection of information, receive and collect written consent from the student, if over the age of 18, or the student’s parent(s) and/or guardian(s); and
      4. Collect and maintain this information separately from the school/class enrollment process and student’s records in order to avoid deterring enrollment of immigrants or their children.
   4. When Cascadia College reviews information related to immigration status in order to make residency determinations, the residency officer’s written confirmation that a student meets any applicable immigration status requirement shall be considered sufficient written evidence that a student meets the requirements of RCW 28B.15.012. All other documents used to prove student or other individual immigration status, aside from those independently required by law to be kept, shall be designated as transitory and disposed of in accordance with the Cascadia’s records retention policy. Any college employee maintaining said information in any other way shall report their retention procedure and basis to legal counsel prior to collecting the information.
5. Responding to Requests for Information
   1. Cascadia College employees shall not share, provide, or disclose personal information about any person for immigration enforcement purposes without a court order or judicial warrant requiring the information’s disclosure or approval by legal counsel, except as required by law. Requests by federal immigration authorities shall be presumed to be for immigration enforcement purposes.
   2. Cascadia College employees shall immediately report receipt of any information request relating to immigration enforcement to the President’s Office who shall document the request.
   3. Cascadia College shall, to the extent allowed by FERPA or as otherwise advised by legal counsel, notify the student’s parent(s) and/or guardian(s) of the request for information at the earliest extent possible.
6. Use of School Resources
   1. Cascadia College’s resources shall not be used to engage in, aid, or in any way assist with immigration enforcement.
   2. Cascadia College’s resources and policies regarding immigration enforcement shall be published and distributed to students and their parent(s) or guardian(s) on an annual basis. These resources shall include, at minimum;
      1. Information about accommodations for limited English proficiency, disability accommodations, special education programs (if applicable), and tuition assistance grant or loan programs that may be available regardless of immigration or citizenship status;
      2. General information policies including the types of records maintained by the [higher education institution], a list of the circumstances or conditions under which the [higher education institution] might release student information to outside people or entities, including limitations under FERPA and other relevant law;
      3. Policies regarding the retention and destruction of personal information;
      4. The process of establishing consent from students and their parent(s) or guardian(s), as permitted under federal and state law, prior to releasing a student’s personal information for immigration enforcement purposes;
      5. Name and contact information for [higher education institution]’s designated point of contact on immigration related matters; and
      6. “Know Your Rights” resources and emergency preparedness forms to have completed in the event of a family separation.

In 1972, Washington enacted the Public Records Act (RCW 42.56) to assure citizens of the state transparency and access to government. As a state agency, Cascadia College is subject to the provisions of Washington state laws governing access to public records and will respond accordingly. The full public records policy of the college is established in 132Z-276 WAC.

Cascadia College makes every effort to respond to public records requests in a timely manner. Written requests are preferred. Please submit you request via email or mail.

There is no charge to inspect records in person, however, in accordance with RCW 42.56.120, the college may charge a fee for providing printed or digital copies of records. The fee schedule is as follows:

• Fifteen cents per page for photocopies of public records, printed copies of electronic public records when requested by the person requesting records, or for the use of agency equipment to photocopy public records
• Ten cents per page for public records scanned into an electronic format or for the use of agency equipment to scan the records
• Five cents per each four electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery; and
• Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of agency equipment to send the records electronically. The agency shall take reasonable steps to provide the records in the most efficient manner available to the agency in its normal operations; and
• The actual cost of any digital storage media or device provided by the agency, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.
• More than one type of charge may apply to copies produced in response to a single request.

For more information, please contact the Public Records Officer at the email address above.

BP02.02.10 Public Records

• BP02.03.010 Human Resources Practices
• BP02.03.020 Personnel Files
• BP02.03.030 Selection and Appointment of the Chief Executive Officer
• BP02.03.031 Selection and Appointment of all College Employees
• BP02.03.040 Affirmative Action, Equal  Employment Opportunity
• BP02.03.050 Compensations and Salaries
• BP02.03.051 VEBA
• BP02.03.060 Leaves
• BP02.03.070 Faculty Contracts
• BP02.03.080 Faculty Staff and Administrative Development Training
• BP02.03.081 International Travel Policy
• BP02.03.090 Granting Tenure
• BP02.03.091 Evaluation of Faculty
• BP02.03.092 Evaluation of Administrators and Exempt Staff
• BP02.03.093 Evaluation of Classified Staff
• BP02.03.100 Resignation Dismissal Reduction-in-Force Retirement
• BP02.03.101Separation from Employment
• BP02.03.110 Health and Safety Regulations
• BP02.03.120 Payroll
• BP02.03.130 Ethics
• BP02.03.140 State Employee Attendance in College Courses

Acceptable and Authorized Use Policy

Under the direction of the President, the College shall develop appropriate college operating policies and procedures to ensure that all college computer hardware, software and associated communication technologies are used for authorized purposes under the Ethics in Public Service Act (RCW 42.52) including prohibitions on the use of State resources for private gain.

This includes, but is not limited to, administrative information systems, learning information systems, desktop computing, laptop computing, personal computing devices, servers, library systems and automation, analog and digital networks (e.g. data, video, audio, voice and multimedia), email systems, instant messaging systems, peer-to-peer communications, text messaging, television, telecommunications and facsimile technology, routers/hubs/switches and Internet gateways, and related and forthcoming systems and technology, such as Artificial Intelligence.

Such policies and procedures shall include an Acceptable Use Policy that must be communicated to each employee and student prior to providing that person access to college computing systems.